Association Manager Parental leave cover - Fulltime based in Berlin fmd

K.I.T. Group is a global fullservice partner for the holistic conception organisation marketing and implementation of events of all sizes and formats. As a Professional Conference Organiser (PCO) and Association Management Company (AMC) K.I.T. Group works with numerous international associations and companies from the fields of science business politics culture and sport to turn our
customers ideas and visions into reality. We see ourselves as bridgebuilders connectors and enablers and stand for innovative solutions structured planning efficient management and true passion for mutual success.

Tasks

Administration: Coordination and representation of associations Secretariat (inbox hotline postal mail office address)

Business:

• Liaison with Corporate Sponsors

• Coordination of Funding/Grant Applications

• Donation campaigns

  Communication:

• Coordination of strategy & communication schedule

• Implementation of communications schedule across multiple channels:

• Digital website newsletters/mailings social media

• Print flyers giveaways

• Organisation of association stands (at own conference and other events)

• Relationships with sister societies (e.g. comarketing endorsements)

  Database:

• Membership maintenance of platform handling of membership queries recruitment & retention campaigns reporting

• Award administration (grants fellowships prizes)

  Expertise: (consultancy) provision of advice on Brand Marketing Governance Industry Technology matters

  Finance: Support with financial management of association (liaising with bookkeeper/accountant auditors in order to report financial status to associations leadership)

  Governance:

• Meeting organisation for Executive Boards Committees Special Interest Groups

• Organisation of Annual General Meetings/General Assemblies

• Coordination of Elections

• Maintenance of official records such as Constitution/Bylaws

• Coordination & regulation of committee activitiesAdministration coordination and representation of associations Secretariat (inbox hotline postal mail office address.

Requirements

• A minimum of 5 years professional experience with progressive responsibility in program or project management.
• Advanced degree (e.g. Business studies International Relations Politics Development Studies Anthropology) or equivalent additional professional experience preferred.
• Proven superior program management skills: ability to coordinate inputs from various stakeholders to track progress against targets and identify barriers to progress to plan agendas and facilitate meetings to organise evaluate and communicate information
• Demonstrated ability to build trusting relationships with diverse stakeholders and organisations with a strong spirit of outreach diplomacy and collaboration
• Superior listening verbal and written communication skills able to effectively calibrate input and synthesise information to connect with diverse audiences
• Ability to work with flexibility efficiency and enthusiasm in a fastpaced and complex internal and external environment as a leader and team member
• Superior analytical skills and ability to structure portfolio analyses and support strategic initiatives and investment evaluations
• Expertise and experience in budget management
• Expertise and experience with one or more aspects of the medical industry and scientific research is a plus
• Very good knowledge of English (other languages as plus) numeracy copywriting/editing presentation administrative general culture
• Willingness to travel
• Very structured way of working and attention to detail
• A sense of humor

Benefits

• Mobile and inperson office with flexible working hours
• Opportunity to travel and work with various cultures
• Attractive office location with very good access to public transport
• Access to various company benefits such as a subsidy for Urban Sports Club & BVG company ticket.

We are committed to an open and diverse working environment. That is why we assess applications on the basis of suitability and skills regardless of gender and gender identity disability social and ethnic origin nationality religion and ideology age or sexual orientation.