IN-OUCC-Legal Assistant

Job id: 733817

Department: OUCC

Position: Legal Assistant

Location: 115 Washington Street Suite 1500 South Indianapolis IN 46204

Duration: 6 Months

• Position is onsite Monday thru Friday 8:15am to 4:45pm 1 hour lunch.
• Position is for a 6month initial duration with a likelihood of extension or right to hire.
• Initial interviews will be via Teams or phone. Followup interviews must be inperson at OUCC office.

Purpose of Position/Summary:

• The Legal Assistant provides all legal administrative and clerical support to the OUCCs technical staff and attorneys.
• The position plays a central role in helping to maintain organize and process information (records tariffs and files both electronic and hard copy) in compliance with established standards and helps to ensure the efficiency and effectiveness of division operations.

Essential Duties/Responsibilities:

• In addition to general administrative and clerical duties and responsibilities (e.g. answering telephones processing mail filings proofreading reports making and distributing hard copies of certain documents process tariffs etc.) the Legal Assistant is responsible for performing a variety of case specific tasks including tracking and reporting on certain activities and changes and maintaining various spreadsheets and databases.
• The legal assistants are responsible for preparing all legal filings discovery motions and all other documents written by the agencys lawyers and technical analysts. They are also responsible for ensuring all filed documents are properly served on all parties to a case and for calendaring all dates.
• The Legal Assistant is also expected to become a Subject Matter Expert (SME) in existing and emerging IT capabilities within the OUCC.
• As such this position may become involved with research and reporting on various topics in support of Commission cases and projects.

Primary Responsibilities:

• Manages and processes all case and noncase related information/documents.
• Supports and assists technical staff and attorneys as assigned.
• Supports and assists all Administrative Assistants in coordinating daily work schedules.
• Maintains calendar dates (in Outlook) for all active cases.
• Setup and coordinate meetings and conferences.
• Organizes case files for attorneys in preparation of evidentiary hearings.
• Contributes to overall Agency and Division goals.
• Interacts with public and external contacts as frontline administrative assistant.
• Creates and modifies documents using Microsoft Office Suite including Word Excel Adobe pdf.
• Perform general clerical duties including but not limited to copying faxing mailing and filing.
• Maintains files in Microsoft Dynamics as well as other emerging IT applications.
• Tracks activities and maintains various spreadsheets and databases.
• Maintains any required Division records and reports.
• Performs other duties as assigned.

Required skills:

• High School Diploma
• Legal assistant or paralegal experience
• Proficiency with Microsoft Office Suite
• Able to work independently with excellent attention to detail.
• Ability to establish effective and cooperative working relationships.
• Prior experience with Microsoft Excel.
• Paralegal certification or coursework
• Prior working experience in a State or Federal Government Agency.
• Prior experience as an executive or lead administrative or legal assistant.