Agency Assistant

Agency Assistant / Office Manager

Do you like to plan your workday so it fits your current situation your strengths your personal preferences best Are you a perfectionist that loves to have a really good worklifebalance Youre more than welcome as COBEs new Agency Assistant.

What youll do

• Youll be managing all maintenance tasks and instruct necessary service providers
• Youll be searching for and seizing rental opportunities for our office like video or foto shoots etc.
• Youll be delivering a welcoming hospitality experience for all our guests
• Youll be managing moves to different offices including the selection of the moving company the involvement of the employees and the setup at the new office but dont worry as we just moved to our new one
• Youll be handling incoming invoices and payments (except salaries) and preparing them for the tax/accounting agency
• Youll manage physical receipts and their storage
• Youll handle expense requests and ensure that our expenses stay within the planned budgets
• Youll be participating in the creation of Plan numbers and work closely with our controller and our CFO / CEO

What you bring

• As most of the communication with external service providers will take place in German it is crucial to have fluent German and good English skills for communications with our Croatian peers
• You are a well organized person that loves to work with certain structures and workflows because made sure that they help with your responsibilities
• You are experienced with the Google suite or with MS office
• You enjoy working with different people and thus have a clear understanding of good communication
• You are known for your selfmanagement skills and enjoy a good mix of autonomous and teamwork

Nice to haves

• You are experience in preparatory bookkeeping
• You enjoy being a host and have worked in the gastronomy

What we offer

• Youll have amazing freedom in planning and organizing your workday because you can work hybrid and dont have core working hours as long as you can meet your responsibilities
• No we dont have strict hierarchies every idea and every voice matters
• You have a very versatile set of responsibilities and thus will learn a lot of skills
• Youll work with a passionate and knowledgable team with whom you can solve even the most complex problems
• Each year youll get one vacation day extra
• You want to educate yourself We got you covered with our yearly education budget
• We have very prestigious clients and projects where you can grow learn and show your expertise