Overview:
The Personal Assistant to the Director plays a crucial role in providing highlevel administrative support to the Director. This position is pivotal in ensuring the Directors efficiency and effectiveness by managing a wide range of administrative and executive support tasks.
Key Responsibilities:
- Manage and maintain the Directors calendar including scheduling appointments meetings and travel arrangements.
- Screen and prioritize incoming communications including emails phone calls and other correspondence.
- Coordinate and facilitate internal and external communications on behalf of the Director.
- Prepare and organize meetings including agendas minutes and necessary documentation.
- Handle confidential information with discretion and professionalism.
- Conduct research and prepare reports as needed by the Director.
- Assist in personal tasks such as personal appointments and familyrelated matters.
- Manage and coordinate special projects as assigned by the Director.
- Oversee and manage administrative functions including office supplies equipment and facilities.
- Proactively identify opportunities to improve office processes and implement solutions.
- Act as a liaison between the Director and internal/external stakeholders.
- Provide support for personal and professional errands and tasks as required.
- Handle travel arrangements including itineraries accommodations and logistics.
- Assist in managing the Directors professional and personal commitments.
- Handle adhoc administrative and personal tasks as needed.
Required Qualifications:
- Bachelors degree in Business Administration Management or related field.
- Proven work experience as a Personal Assistant Executive Assistant or similar role.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficient in Microsoft Office and other relevant software.
- High level of discretion and integrity when handling confidential information.
- Ability to prioritize and manage multiple tasks simultaneously.
- Detailoriented and proactive in problemsolving.
- Understanding of office management and administrative processes.
- Ability to work effectively under pressure in a fastpaced environment.
- Professional and polished demeanor with a positive attitude.
- Flexibility and adaptability to everchanging priorities and needs.
- Knowledge of travel coordination and event planning.
- Understanding of protocol and etiquette in professional settings.
- Experience in managing complex calendars and schedules.
project management,event planning,organization,research,communication,administrative support,confidentiality,office management,scheduling,travel coordination