Executive Assistant

Our client stands at the forefront of innovation as an American electric vehicle manufacturer and automotive technology company founded in 2009. Renowned for their commitment to designing and building electric vehicles tailored for adventure and outdoor recreation our client is not just a car manufacturer but a trailblazer in sustainable mobility solutions. Beyond vehicles they have expanded their offerings to include a range of outdoor accessories such as rooftop tents camp kitchens and bike racks catering to those who seek both ecofriendly transportation and a lifestyle aligned with nature. Here you ll be an integral part of a visionary team committed to transforming the automotive industry and fostering a sustainable future. Beyond innovative projects employees enjoy the unique benefit of contributing to a collective effort aimed at halting the carbonization of the atmosphere and transitioning the world towards sustainable energy.

Were searching for an Executive Assistant to join our client s thriving manufacturing team. Harness your organizational prowess and contribute to the industrys growth and innovation. In this role you will be the linchpin of organizational efficiency serving as a Remote Administrative Partner to multiple Vice Presidents within the Commercial organization based in the US.

• Bachelor s degree or equivalent experience
  
• 4 years of experience as an administrative/executive assistant virtual assistant or similar role providing support to seniorlevel executives
  
• Ability to exercise judgment within generally defined practices and policies to solve problems
  
• Ability to quickly become familiar with company operations policies and procedures and leverage them to perform jobrelated tasks
  
• Foster relationships with key stakeholders and partners in Europe and the USA
  
• Excellent computer skills and understanding of Microsoft Office Suite handheld mobile technologies and applications
  
• Strong organizational skills with the ability to multitask and prioritize tasks effectively in a fastpaced highpressure environment
  
• Excellent communication and interpersonal skills both written and verbal; Excellent proficiency in the English Language
  
• Ability to work independently and collaboratively in a remote team environment with little to no supervision
  
• Flexibility to adapt to changing schedules and work hours as required by the hybrid schedule
  
• Availability to work alternating weeks on local Serbia hours and US Pacific time hours
  
• Experience working in a remote or virtual office environment is a plus
  
• Positive attitude and business acumen
  
• Ability to multitask in a fastpaced environment and anticipate lastminute changes
  
• Team player
  

Master Your Impact: Core Duties of an Executive Assistant

• Calendar Management: Skillfully manage internal and external meetings; prioritize incoming tasks and exercise judgment; coordinate with US peers for meeting scheduling and travel requirements.
  
• Travel Support: Utilize company travel systems and policies to arrange travel; ensure leaders are prepared with necessary travel information and documentation; provide ad hoc support while leaders are traveling.
  
• Material/Data Preparation: Support preparation of presentation materials and data requests; leverage contacts within the organization to collect and synthesize information; work on a variety of topics requiring awareness of organizational operations and processes.
  
• Leadership Meeting Support: Gather input for leadership team meeting agendas; create agendas; record meeting minutes/discussions; share clear action plans; prepare information for internal and external discussions/meetings.
  
• Expense Management: Enter and manage all expense reporting.
  
• Requisitions within Coupa: Enter all team requests; oversee process from start to finish including invoicing and creating purchase orders.
  
• Maintain strict confidentiality with a high volume of confidential information.
  
• Assist with special projects and other tasks assigned by management.
  

Experience the Perks:

• Day 1 HMO coverage
  
• Competitive Package
  
• Permanent WFH arrangement
  
• Prime office locations
  
• Standard government and Emapta benefits
  
• Total of 20 annual leaves to be used on your own discretion
  
• Fun engagement activities for employees
  
• Mentorship and exposure to global leaders and teams
  
• Upskilling through Emapta Academy
  
• Career growth opportunities
  
• Diverse and supportive work environment
  

Who are we

Discover a world of possibilities at Emapta where your career takes flight in stability and growth. Join a team that thrives on camaraderie supporting each other to achieve excellence together. Experience the satisfaction of being recognized for your contributions with competitive compensation packages that reflect your skills and commitment. Immerse yourself in a positive work culture that encourages collaboration innovation and personal development. We provide you with the platform for your success empowering you to reach new heights in a supportive and inclusive environment.

With a wide roster of international clients from various industries and a proven track record of success Emapta offers a stable foundation for your career. Team up with likeminded professionals who are passionate about making a meaningful impact through premium global opportunities at your fingertips. Apply now and create a better future with us.

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