Support logistics services related to travel itineraries, including flights, accommodation, catering, and car rental services, and make timely and necessary booking updates to accommodate changes (s) to travel itineraries.
Prepare and submit operational procurement requisitions for approval via TAMIS.
Support in the preparation of contracts with vendors and maintaining contracts after award,
Maintain a systematic filing system of electronic copies of all procurements and ensuring that all documents are kept current and complete.
Assist in organizing tender committees for operational procurement needs.
Support the preparation of purchase records.
Responsible for checking procurement and logistics deliverables and supporting the payment process in collaboration with the procurement and finance team.
Update vendor database regularly and as needed.
Verify deliveries are complete and done in a timely manner.
In coordination with the Procurement Team, develop RFP/Qs for individual and blanket purchase agreements.
Perform vendor checks for exclusion.
Provide onsite assistance during events as required.
Participate in vendor evaluation process and provide support to the procurement committee members.
Support inventory management and documentation.
Perform other duties as assigned by the Director of Finance and Operations.
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