Executive Assistant

• Provide executive support for the CEO COO V.P. and Director of Finance (Executive Leadership Team).
  

• Manage the calendar of the CEO with attention to detail and proactive planning optimizing scheduling coordinating professionally and promptly and balancing a range of incoming requests.
  

• Support ELT members in scheduling and coordinating key crossfunctional meetings as needed.
  

• Responsible for keeping the CEO running smoothly and functioning optimally
  

• Extremely High Organization and Prioritization skills
  

• Task Time and Calendar Management of CEO and the Business
  

• Tremendous FOLLOWUP SKILLS on Everything you Touch.
  

• High Execution SkillsAlways completing tasks with a bow on them
  

• Manage preparation for Executive Meetings.
  

• Support connection between the CEO the Leadership Team and the Board through coordination and scheduling of key meetings.
  

• Reserve accommodations and prepare meeting locations coordinating meals and any additional ordering of items to enhance the meeting experience for attendees.
  

• Support preparation of meeting materials such as presentations samples prereads etc. for Board Meetings Town Halls and other executive meetings.
  

• Support employee engagement through events and communication.
  

• Demonstrate a spirit of continuous improvement by diagnosing pain points and identifying areas for enhancement in the employee experience.
  

• Coordinate large employee events such as Town Hall Meetings Employee Appreciation events Sales Meetings from calendar invites food meeting materials travel and flow.
  

CEO Specific Responsibilities:

• 24/7 MindsetAlways available and not offended by this. Must be available to take calls from the CEO and be willing to occasionally run errands outside of regular hours.
  

• Highly Discretionary with ALL information as well as an extremely loyal personality
  

• Incredible Researcher of InformationFAST; Extremely Well Written Individual
  

• High Passion towards accountability and building high levels of TRUST
  

• Bubbly personality who ENJOYS people and can be a catalyst for our values and driving culture.
  

• Read and prioritize all incoming communication ensuring deadlines are met questions are answered and requests are addressed.
  

• Highlevel customer service skills as you will be interfacing with plenty of our corporate contacts and a large portion of our independent contractors and their offices.
  

• Handle logistics for meetings and all events
  

• Ability to work independently and be proactive in your learning.
  

• Excellent personal project management skills ensuring follow up and completion where needed.
  

• Thorough research as requested and handling any Ad Hoc responsibilities for the CEO
  

Requirements

Preferred Competencies & Requirements

• ProblemSolving must be able to work with others to solve problems and find solutions think critically and come up with creative solutions
  

• Critical thinking must use critical thinking skills to make decisions on how to handle customer complaints and how to improve processes for unexpected situations
  

• Teamwork must be able to work collaboratively with other internal and external stakeholders
  

• Highly organized detail oriented and excellent time management skills
  

• Working experience with Import & Customs compliance understanding of HS Tariff codes
  

• Working experience with freight booking negotiations
  

• High school diploma or equivalent
  

• Bachelor s Degree from fouryear college or university
  

• Excellent verbal and communication skills
  

• Driver s license and reliable transportation
  

• Must be within 30 minutes of Ridgefield NJ 07657
  

Benefits

Benefits Program

January 2024

At Culimer USA we are committed to our team and our core values and are pleased to share an overview of the current benefits offered by the company.

There are many links in this document leading to further information on each benefit. Some links are restricted to current employees only we also provide Dental and Vision with a 401K 6% Employer Match plus our wellness benefits!

Aetna Medical Waiting period 1st of month following 60 days after hire

There are two (3) comprehensive packages OA 250 Deductible OA 1500 Deductible & OA HDHP 3000 Deductible with HSA eligibility Employee Cost Worksheet

1. OA 250 is a $250 individual & $500 family deductible health plan offering comprehensive coverage and does not qualify for FSA or HSA.
   

OA 250 Cost sharing is as follows:

1. OA 1500 is a $1500 individual & $3000 family deductible plan offering comprehensive coverage and does not qualify HSA.
   

OA 1500 Cost sharing is as follows:

1. OA HDHP 3000 is a $3000 individual & $6000 family high deductible plan offering comprehensive coverage qualifying for HSA.
   

OA HDHP 3000 Cost sharing is as follows:

HSA Health Savings Account

A health savings account (HSA) is a taxadvantaged account for people who are enrolled in an HSAeligible highdeductible health plan (HDHP). The Minimum Qualifications & Competencies Proficiency in Google Workspace Proficiency in Asana platform 1-3 years project coordinator experience Superior written and verbal communication and interpersonal skills Strong presentation skills Strong attention to deadlines and budgetary guidelines This is an on-site position, not remote Some travel may be required