Executive Assistant

Executive Assistant

We are a national alternative mortgage lender operating since 1999. We specialize in shortterm financing for clients who are unable to obtain conventional bank financing. We lend in major city centers in Ontario British Columbia and Alberta. We work with both residential and commercial borrowers.

Executive Assistant Responsibilities

Manage incoming communications which include: phone calls emails faxes mail

Greet clients who enter the office and prepare the boardroom

Manage the three principal s calendars including but not limited to: personal and business appointments events travel deadlines closing dates

Assist with correspondence to clients

Order office supplies

Book corporate travel for the office

Print copy and scan documentation

Assist with some personal assistant responsibilities for one of the VP s

Marketing Responsibilities

Plan and organize office events which include information sessions fundraisers sporting events client appreciation events

Plan and organize a calendar of tradeshow sponsorship and attendance (including ordering give away / swag materials coordinating shipping booking travel)

Propose ideas for marketing programs and marketing campaigns in order to grow client base and increase company brand presence

Maintain the social media presence of the company

Analyze and review marketing data and provide updates to senior management on the trends within the industry competitor information and legislation changes to the industry

Send promotional emails and letters to prospective and existing clients which includes: updates on new trends within the industry new lending products and upcoming rate changes

Investment Responsibilities:

Assist in review investor s subscription documents to ensure completeness

Assist in investor information data entry using multiple platforms

Requirements

Strong attention to detail with the ability to multitask

Strong communication skills both verbal and written

Experience in dealing with securities would be an asset