Executive Assistant
Executive Assistant
Posted on :
04-03-2024
Employer Active
1 Vacancy
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Jobs by Experience
1-3years
Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
04-03-2024
Job Description
Req ID : 2588587
This is a remote position.
About the Client:
At Hugo & Hoby they design fabricate and seamlessly deliver beautiful custom furniture and unique architectural elements across styles scale and materials to create inspiring spaces strengthen communities and better our planet. They collaborate with national brands architects and interior designers to demonstrate that fastmoving commercial and residential design projects can thrive through collaboration with local manufacturing communities while supporting the natural environment. With offices in Washington DC and New Haven CT they are the Northeasts only Certified B Corp custom furniture and millwork company. As 1% For The Planet Members since our founding we have planted over 100000 new trees in at risk forests throughout the East Coast.
Responsibilities:
Bookkeeper/Estimate development (¼ of time)
- Keep the company books using Quickbooks. Classify transactions in Quickbooks weekly and help prepare our yearly P&L for our USbased accountant. CPA is not required.
- Develop and help track company estimates invoices and Purchase Orders in Quickbooks
- Submit quarterly/monthly sales tax returns for DC and Connecticut
Executive Assistant to Founders Daily Tasks (¼ of time)
- Assist company founders (Ben and Fred) with daytoday admin activities (filling out admin paperwork references for clients etc.)
- Lunch & Learns:
- Help prepare lunch & learn slides for architects.
- Purchase travel tickets
- Purchase food for events.
- Assist with scheduling meetings
Project Management (¼ of time)
- Delivery: Creating pdf s shipping labels and delivery receipts to print
- Google Drive Management: Keep Google Drive commercial project folders organized after project completion (i.e. adding delivery receipts approved shop drawings photos of approved samples shipping labels etc.)
- Keep Hugo & Hoby Design Library up to date (Google spreadsheet)
- Additional Docs: Prep insurance COI s with insurance company (call the insurance company and provide them with/ needed info for COI) etc.
Marketing/Brand Management (¼ of time)
- Website: Update website project pages on Shopify (no coding required just following detailed directions). Crop photos and add text supplied from the Excel spreadsheet.
- Social Media: lead social media posting (Instagram and Pinterest) and create a schedule of weekly posts using Hootsuite software.
- Newsletters: Help create monthly newsletters for the company. Note: We have a newsletter design company we work with so it s mainly supplying them with the content and reviewing their design work.
Requirements
- Timeliness/responsiveness to emerging needs of owners/founders.
- Extremely organized.
- Excellent English (both spoken and written)
- Strong knowledge of Google Documents (Google Drive Google Docs Google Sheets Google Slides)
- Existing knowledge of Quickbooks to help with bookkeeping needs.
- Marketing: Proficient writer for newsletters existing knowledge/use of Instagram
- Ability to learn or existing knowledge of Shopify
- Must have Fiber Optic internet with at least 25 Mbps bandwidth
- Must have a backup desktop or laptop with the latest OS
- Must be able to work US shifting hours
Benefits
WHAT WE OFFER:
Great Place to WorkCertified Company
Premium HMO
Holistic employee experience
Workfromhome and hybrid work setup
Rewards and incentives
Monthly engagement activities
Career advancement opportunities
Paid referral program
Timeliness/responsiveness to emerging needs of owners/founders. Extremely organized. Excellent English (both spoken and written) Strong knowledge of Google Documents (Google Drive, Google Docs, Google Sheets, Google Slides) Existing knowledge of Quickbooks to help with bookkeeping needs. Marketing: Proficient writer for newsletters, existing knowledge/use of Instagram Ability to learn or existing knowledge of Shopify Must have Fiber Optic internet with at least 25 Mbps bandwidth Must have a backup desktop or laptop with the latest OS Must be able to work US shifting hours
Employment Type
Full Time
Key Skills
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