BookkeeperOffice Manager

Responsibilities

Monitors office procedures and resolves problems through collaboration with the team and

implements changes as needed

Manages bookkeeping including accounts payable/receivable and data spread sheets as well

as petty cash online credit card transactions PAYPAL transactions

Manage obligations to suppliers customers and thirdparty vendors

Process bank deposits

Reconcile financial statements

Prepare send and store invoices

Contact clients and send reminders to ensure timely payments

Submit tax forms

Report on the status of accounts payable and receivable

Update internal accounting databases and spreadsheets

Maintains and balances general ledger

Maintains historical records by filing documents

Prepares financial reports by collecting analyzing and summarizing account information and trends

Complies with federal state and local legal requirements by studying requirements; enforcing

adherence to requirements; filing reports; advising management on needed actions

Maximize cash flow through efficient billing and collection processes

Schedules appointments and office meetings as needed

Ensures the efficient operation of all office equipment

Maintains office supply inventory and orders supplies as needed

Prepares and completes daily outbound and inbound shipping duties

Performs other duties as needed by the company

Requirements

Qualifications

Knowledge of bookkeeping procedures debt collection state tax employment laws and

Proven work experience as an Accounts Administrator/ Office Manager or similar role

Solid data entry skills with an ability to identify numerical errors

Strong organizational planning analytical and scheduling skills

Excellent written oral and interpersonal communication skills

Requires at least 3 years of bookkeeping and administrative experience

Working knowledge of financial statements and automated financial software

Knowledge of accounting procedures to maintain petty cash payroll accounts payables and

Must type 4050 wpm and be proficient in the use of one or more types of office equipment

Advanced knowledge of Excel (using financial formulas and creating spreadsheets) and

QUICKBOOKS (Required)

Benefits

Benefits

401(k)

Paid time off 6 weeks

Monday to Friday in office

Bonus opportunities

Personal Responsibilities: Attend professional development and training sessions on a regular basis, along with directly educating the department Maintain and expand knowledge base in area of expertise Take proactive career steps Participate in recruiting efforts as needed Qualifications: Master s Degree in accounting or related field, preferably Master s in Taxation Current CPA license Experience in maintaining client relationships A strong foundation and practical working knowledge of tax law