Accounting Assistant

Were looking for an Accounting Assistant for our client Alleghany Services!

Job Summary

Responsibilities

• Receive review categorize and enter vendor invoices and receipts into NetSuite
  
• Prepare balance sheets profit & loss statements and other financial reports and analyses
  
• Prepare and create journal entries
  
• Create and send tax exempt certificates to vendors prior to payment
  
• Submit credit applications to new vendors to establish payment terms
  
• Obtain insurance certificates for vendors as needed
  
• Request and file W9 forms for all vendors
  
• Create and manage vendor file folders for all vendors
  
• Generate customer invoices and collect payment for walkin sales and deliveries
  
• Generate reports showing customer payment status and follow up on late invoices
  

• Have a full understanding of the company s product and service offerings being able to communicate with customers and prospects when they call or enter the office
  
• Assist with generating quotes and proposals
  
• Assist the sales team with organizing daily appointments keeping information updated and accurate within our CRM program
  
• Track analyze and report sales trend data
  
• Assist in protecting customer data
  
• Assist with trade show materials and marketing
  

• Be the front face of the company; greet customers and prospects in a pleasant and professional manner
  
• Receive all incoming phone calls and direct callers to the appropriate departments
  
• Sort and distribute all incoming mail and packages
  
• Add appointments to calendars
  
• Prepare and send all outgoing mail including outgoing vendor payments
  
• Coordinate the purchase and stocking of company office supplies

Additional Duties and Responsibilities

• Identify areas for improvement and make constructive suggestions for change.
  
• Maintain indepth product knowledge of the service offerings of the company
  
• Maintain safe and clean reception area by complying with procedures rules and regulations
  
• Ensure all company safety regulations are upheld Submit an accurate record of hours worked clocking in and out each day via Alleghany s time tracking mobile application
  

Requirements

• Minimum of Associates Degree in Finance Accounting or related field
  
• Strong computer and operating system knowledge
  
• Experience using Oracle Netsuite preferred
  
• Proficient in Microsoft Excel including pivot tables and vlookups
  
• Knowledge of GAAP or other industrystandard accounting frameworks
  
• Proficient in the preparation of financial statements and complex financial analyses
  
• Experience working in a growth minded organization
  
• Exceptional attention to detail
  
• Strong customer service skills
  
• Organizational skills with the ability to meet deadlines
  
• Ability to communicate complex data in a clear way
  
• Ability to prioritize tasks and projects
  
• Proficient in Microsoft Office Suite
  
• Proven ability to work in a team environment
  
• Excellent data entry skills
  
• Ability to organize prioritize multitask and adapt to changes quickly
  
• Ability to be resourceful and proactive in dealing with issues that may arise
  
• Selfmotivated with the ability to work in a fastpaced highspeed environment follow standardized work procedures and adhere to safe work practices

Benefits

TOCGRP is proud to provide equalopportunity employment to all employees and applicants without regard to race creed color religion national origin citizenship ancestry age veteran status disability pregnancy marital status genetic information or any other categories protected by federal state or local law.