HTX302 - Account Manager - Dallas Fort Worth

ACCOUNT MANAGER

Hello! Destination Management is a destination management company serving meeting planners in many of the country’s most popular destinations. We are here to serve our clients and their guests in every way that we can. We are the collaborators event planners logistics coordinators innovators creators and dreamers who do what we love with a passion to please.

OPTIMAL CANDIDATE:

As an Account Manager you will play a strategic role on a strong team as it continually strives to overdeliver on client expectations. Hello! Texas Destination Management specializes in Destination Management Services as well as the design and production of special events. We are looking for a careerminded individual who thrives in a fastpaced highenergy work environment where excellence is the norm. The successful team player will be innovative have Strong Organizational skills Time Management Strong Communication Excel and Word OneonOne personal interaction and Outgoing and Positive Attitude.

JOB DESCRIPTION:

To execute the program as sold by the Account Executive while exceeding client expectations and requirements. Being available to the client the hotel and the vendors and field staff at all times.

Prior to a program being sold the Account Manager (AM) assists the Account Executive and Sales Coordinator with the following:

• Attend site visits
• Attend client meetings or conference calls
• Prebook transportation
• Prebook field staff

Once a program has been sold and turned over by the Account Executive the AM has the following responsibilities:

• Communicate with Client to confirm all needs are correct based on the contract
• Communicate with Hotel contact
• Communicate with Vendors and confirm vendor contracts
• Conduct site visits with or without clients with vendors
• Breakout Arrival and Departure manifests
• Book transportation
• Order Field Staff
• Order any necessary merchandise or supplies
• Generate Program Recap and distribute to client hotels and internal contacts
• Generate Staff instructions and Staff paperwork
• Assist client if they need additional items for their program
• Generating Service Agreement Addendums

Onsite operations include:

• Attending client/hotel precons
• Meet with clients to go over the program
• Manage and be onsite for any themed events transportation moves tours teambuilding offproperty events etc.
• Update manifests • Update transportation needs
• Update field staff requests

Conclusion of program:

• Update XE costing sheets
• Reconcile any vendor invoices
• Create Preliminary Invoice
• Organize file for Billing
• Review Final Invoice with Billing
• Review P&L
• Follow up with client with Final Invoice and Evaluation.

SPECIAL REQUIREMENT: Must have valid driver’s license with a good driving record.

SCHEDULE: This position is based on client needs and will require you to workdays evenings and/or nights as well as holidays and weekends as needed.