ROLES AND RESPONSIBILITIES:
- Calendar Management:
- Schedule and coordinate appointments meetings and events for the MD.
- Manage and prioritize the MDs calendar to optimize their time.
- Communication Handling:
- Screen and manage incoming calls emails and correspondence.
- Draft and prepare emails letters reports and other documents on behalf of the MD.
- Travel Arrangements:
- Coordinate travel plans including flights accommodations and transportation.
- Prepare travel itineraries and ensure all arrangements are in place.
- Meeting Coordination:
- Organize and coordinate meetings including preparing agendas and meeting materials.
- Attend meetings with the MD take minutes and follow up on action items.
- Information Management:
- Maintain and organize files records and documents.
- Conduct research and prepare briefs or summaries as needed.
- Confidentiality:
- Handle sensitive and confidential information with discretion and professionalism.
- Office Management:
- Oversee office supplies equipment and facilities.
- Liaise with other departments and external stakeholders.
- Prioritization and Time Management:
- Assist the MD in managing their workload and priorities effectively.
- Project Support:
- Provide support on special projects and initiatives as assigned by the MD.
Requirements
- 1 3 Years of Previous experience as an Personal Assistant or in a similar role.
- Communication Skills:
- Excellent written and verbal communication skills.
- Organizational Skills:
- Strong organizational and multitasking abilities.
- Confidentiality:
- Ability to handle sensitive information with discretion.
- Technology Proficiency:
- Proficient in MS Office Suite and other relevant software.
- Adaptability:
- Ability to adapt to changing priorities and work in a fastpaced environment.
- ProblemSolving Skills:
- Strong problemsolving and decisionmaking abilities.
- Professionalism:
- Professional demeanor and appearance.
- Initiative:
- Proactive approach and the ability to take initiative.
1 3 Years of Previous experience as an Personal Assistant or in a similar role. Communication Skills: Excellent written and verbal communication skills. Organizational Skills: Strong organizational and multitasking abilities. Confidentiality: Ability to handle sensitive information with discretion. Technology Proficiency: Proficient in MS Office Suite and other relevant software. Adaptability: Ability to adapt to changing priorities and work in a fast-paced environment. Problem-Solving Skills: Strong problem-solving and decision-making abilities. Professionalism: Professional demeanor and appearance. Initiative: Proactive approach and the ability to take initiative.