Office Manager

Dynamic, multi-jurisdictional trust and corporate services firm is looking for a Senior Office Manager to join their diverse, international, and fast paced team in Baar, Switzerland.

Senior Office Manager / PA for 80 - 100% (w/m)

Tasks

• Responsible for office management and reception (within a team of 3).
• Personal assistant to senior partners.
• Responsible for friendly and service-oriented welcome and support of clients, staff and visitors.
• Ensure smooth flow of communication, including telephone calls.
• Overseeing post organization of all incoming and outgoing mail (incl. stamping, ordering couriers and forwarding mail to customers).
• Responsible for office organization, maintenance office / kitchen and managing supplies.
• Maintenance of office appliances (printers, coffee machine, shredder, etc.)
• Time registration as well as agenda coordination of partners and staff.
• Responsible for preparation and organization of meetings and meeting rooms.
• Copying, scanning, printing, and filing documents.
• Support with IT.
• Handling correspondence in German and English.
• Assist with administration and payments.
• Expense reporting, book travel expenses, petty cash.
• Scheduling and planning appointments and travel arrangements.
• Support (private) clients and partners with administration and personal matters.
• Organize Legalizations / Apostilles.
• Organize company events, planning of on-site and off-site meetings.
• Coordinate client and staff requests and provide support where needed.
• General administrative assistance to the management and staff.
• Preparing presentations and general marketing support.
• Back-up receptionist / maintain agenda and book flights

Requirements

• Service minded and commercial / administrative / or para legal education.
• Minimum of 3-5 years experience in a similar position in a corporate environment.
• Strong knowledge of computer programs (Microsoft Outlook, Word, PowerPoint, Excel, Nitro, Google).

Our client is s a highly respected boutique provider of trust and corporate services serving ultra-wealthy families from all over the world. Our has several offices in key locations worldwide while the head office is based in Baar (Zug), Switzerland.