Administrative Clerk

A leader within the BEE Verification industry is looking for a focused, industrious and likable candidate to occupy the vacant position of administrative clerk. As an administrative clerk, you will perform a variety of clerical duties to help keep the office running smoothly.
To be successful in this position candidate should be an efficient, dynamic and cooperative individual who can perform well while juggling multiple tasks with little to no direct supervision.

Responsibilities

• Answer and direct telephone calls
• Communicate with customers, employees and others to answer questions, address complaints, explain information, and take orders
• Operate office machinery, including photocopiers, scanners, telephone and voicemail systems, and computers
• Maintain updated systems for filing, inventory, mailing, and databases
• Handle incoming and outgoing office correspondence
• Compile and maintain records of office activities and business transactions
• Type, format, proofread and edit documents from notes or dictation
• Prepare meeting agendas; attend meetings to take notes and write minutes
• Manage work schedules, calendars, and appointments
• Obtain information to respond to requests by reviewing files, documents, and records
• Take inventory and order materials, supplies, and services as needed
• Troubleshoot problems that arise with office equipment
• Perform basic bookkeeping and banking transactions, including the collection, counting, and disbursement of money
• Prepare and mail bills, invoices, checks, and contracts
• Make travel arrangements for personnel
• Supervise and direct the work of lower-level clerks

Requirements

• Proficient in the use of computers and  Microsoft Office Packages 
• Prior secretarial experience preferred, but not required
• Strong communication skills; ability to interact productively with supervisors, peers, and subordinates
• Superb organisational abilities
• Excellent time management
• Grade 12. Diploma in business administration or relevant field