Administrative Assistant - Admin Clerical
Posted on :
07-11-2022
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Job Description
JOB DESCRIPTION
- Must be familiar with general office practices and tasks to support the business.
- Have math aptitude. Providing real-time scheduling support by booking appointments and preventing conflicts.
- Able to operate standard office equipment, such as copiers, calculators, adding machines, etc.
- Must be familiar with filing systems.
- Have ability to work quickly and accurately while performing repetitive tasks paying close attention to detail while maintaining accuracy and speed.
- Demonstrate flexibility and willingness to adapt to new responsibilities and changes in the work environment.
- Must be able to work independently on routine and recurring aspects of an assignment.
- Should have ability to perform various word processing functions, such as creating, formatting, revising, retrieving, and storing documents (MS Office products).
- Must possess excellent verbal and written communication skills, calendar management and must possess problem solving skills and be able to multi task.
- Effective working with others. Maintain polite and professional communication via phone, e-mail, and mail.
PRIMARY JOB DUTIES:
- Site requisitioning/PO creation and Site invoice resolution for Coupa and SAP.
- Site support on all P2P matters, how to execute, where to go for help, and when to escalate.
- Ability to use GRIR Report, SAP, Coupa, Excel, OPDI report, etc. to identify issues and coach others on resolution .
- Execute the Financial Invoice processes.
- Able to troubleshoot P2P problems, know where to get help if needed, and help other team members to do the same.
- Execute Goods Receipts (GR) in Coupa.
- Ensure evidence to GR provided by departments is in line with policy from a timing and verification perspective
- Use attention to detail to catch any missing information, potential stewardship outages, etc.
- Strong problem-solving skills and good computer knowledge.
SKILLS/TRAINING NEEDED:
- Technical knowledge: SAP, Intranet navigation skills, General office (Excel, Word, PPT) knowledge, Power BI
- Communication Skills, Networking, Collaboration, Teamwork in both oral and written forms.
- Problem resolution with a continual sense of urgency.
- Ability to work under pressure and handle multiple priorities.
- Attention to detail and organizational skills.
- Ability to take the initiative and follow through
Employment Type
Full Time
Key Skills
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