Payroll Manager

Job Description




Work is Sweet!


'Quality without Compromise' is not just a motto at See's Candies. It is the most important ingredient in our recipe for success. See's Candies has been in business since 1921 and maintains a reputation for producing the highest quality candy and providing superior customer service.


See's is a leader in the confectionary industry with over 250 retail shops across the USA.


POSITION OBJECTIVE:


Payroll Manager is responsible for timely and accurate in-house Payroll processing for weekly and bi-weekly multi-state payroll for union and non-union employees in a highly seasonal industry. The Payroll Manager initiates policies and procedures to insure the integrity of the Payroll operations. Responsible for reviewing and monitoring all Payroll related processes, procedures, and related accounting functions, and responding to payroll related questions and requests in a large scale Manufacturing and Retail environment.





POSITION RESPONSIBILITIES:




Manages and directly supervises Payroll functions as follows:



Hires, trains, develops and supervises Payroll staff to keep department staffed as budgeted.

Oversees efficient and accurate input and update of employee information in the Payroll system.

Oversees the payroll functions to ensure accuracy in the reporting, generation, and timely distribution of employee paychecks, including all wage adjustments and bonuses.

Ensures payroll processing is in compliance with company policy and procedure, and with State & Federal regulations and reporting requirements.



Ensures that all quarterly and annual federal and state payroll tax deposits, corporate payroll taxes, and W-2s are processed, paid timely and accurately by the assigned 3rd party vendors.

Acts as the functional lead in all applications associated with Workday Human Capital Management (HCM) systems, ADP payroll and tax filings, time and attendance recordkeeping, including system modifications and reporting.

Collaborates with Human Resources and other departments to implement system modifications to improve efficiency, and document the payroll process and procedures.

Develops and maintains internal controls over time and attendance and responsible for all aspects of full cycle payroll.


Supports the monthly payroll related general ledger account reconciliations and the completion of monthly, quarterly, and annual account reconciliation, including:


Monthly Balance Sheet Account Analysis and adjustments

Payroll tax cash transactions

Quarterly balance report with outside payroll tax service provider



Evaluates business processes on a regular basis. Develops, implements, and recommends policies and procedures designed to improve business processes and operational efficiencies, including internal accounting controls and accounting policies and procedures.

Coordinates, implements and sets up all payroll and tax data related to opening of new regular, temporary and holiday gift center locations.

Manages set-up and ensures proper processing of third party deductions, balancing, reconciliation and payment processing.

Serves as liaison with other departments and locations for resolution of payroll issues.

Coordinates responses to requests from internal and external auditors as well as management.

Completes other duties and special projects as requested by management.

Responsible for identifying opportunities to enhance technology and innovation that will improve departmental effectiveness.

All Sees staff must be committed to the companys core principles and workplace values, including diversity and inclusion.