Office Administration & Team Support (d/f/m)

The role

Tech recruiting with a bigger vision: Join Futurepath and contribute to a software-driven transformation across all Volkswagen Group brands.

Hi, we are Futurepath. Built for and by the Volkswagen Group, we are the key to the best tech talents worldwide. At Futurepath, we revolutionize tech recruitment by sourcing, evaluating, and acquiring the best tech talents with a unique tech-enabled vetting hiring approach. The most objective, transparent, and attractive candidate experience is what we provide to our community to find the best fit for their expertise and talent. We achieve that by combining our core strengths: deep tech know-how and market insights, extensive in-house client knowledge, a peer-to-peer recruiting process, the power of a global corporation, and the agility of a start-up.

As our Team Support & Office Manager (part-time or full-time) you will be a member of our People & Culture Team and a vital part in ensuring our beautiful Berlin office and team operations are running smoothly. You will handle all general operations on a day-to-day and support our team and business events.

Responsibilities include:

What you will do

You will cover a broad range of tasks, including but not limited to:

• Be the onsite Office Manager for Futurepath in our beautiful building,
  near Tiergarten in Berlin, and ensure that our office is a place that brings people together and encourages them to connect and collaborate
• Coordinate all office deliveries and manage our suppliers (e.g. office and employee equipment, drinks and snacks, cleaning and building maintenance)
• Support our team in the use and optimization of our internal tools to ensure our hybrid work setting is organized and efficient
• Operate the switchboard and deal with external partners, including service providers and subcontractors
• Support in our Employer Branding efforts by communicating and organizing regular team and community events, informing about benefits and all of the perks of working at Futurepath to current and potential future employees
• Be responsible for executing and improving our on-/offboarding processes, ensuring a great employee journey

Requirements

Who you are

• 1+ years of hands-on experience in office management and/or team assistant role, preferably in a start-up or smaller company
• Approachable, communicative, and empathetic while having a service-oriented mindset, finding great joy in working with people
• Proactive and efficient, able to work independently as well as in a team
• Possess great planning and organizational skills with a strong attention to detail
• Always keep the team and their well-being in mind to provide the most supportive and enjoyable workplace
• Have a working-level fluency of German and great English skills for smooth interaction

Benefits

What we offer

• Balanced work environment: We are committed to supporting you and constantly spend time and resources on developing our team: flexible working hours with the opportunity of remote work aligned with your personal needs, relocation support for international applicants moving to Germany, extra holiday days, comfortable working space with everything you need, high-end technical equipment, fruits and drinks in our bright office in Sch neberg/Tiergarten, definitely no dress code and dogs are welcome to join us.
• Learning and growth: We want to keep growing together and that s why the further development of our team is very important to us. At Futurepath, you have the opportunity to bring your unique skills to the table and continue to grow professionally. You can become a real expert in the tech recruiting industry and we set the right conditions for that to happen with a Futurepath Training Academy to encourage knowledge sharing among our team and to never stop learning. We also invest in your growth with a personal L&D budget, subsidized German classes, and other perks.
• Trust and equality: We trust you and encourage your ideas and projects, we make sure that everyone has a voice, autonomy, and a self-organized structure within our organizational framework. We foster an environment of belonging, diversity, and equality.
• Bigger vision: You are able to contribute to and transform the software-driven future of Volkswagen and have a direct connection with the Volkswagen Group Brands.
• Our Culture: We are experts in the tech recruiting industry and whilst being professional, we are a cool and fun team that loves to enjoy lunches together, summer parties, and after-work chillouts.

Selection process

Depending on the competence and the position you are interviewing for, the hiring process can include these steps:

• After receiving your application, we will swiftly review it and get back to you.
• As the next step we invite you to an online video call to get to know you and tell you more about our company and the role.
• (Depending on the position) we will ask you to prepare a small home assignment related to one of our current projects to understand your approach and analytical skills.
• (Optional) a follow-up online call or an in-person interview together with one of our Managing Directors.
• You receive a contract proposal.
• We hope to welcome you to our team.

__Ready to shape the future of mobility with the Volkswagen Group? Send us your CV!__