Deputy Purchasing Manager

Responsibilities:

• Prepare, maintain and review purchasing records, produce management reports, track the status of requisitions, contracts and orders, approve bills for payment,
• calculate the cost of orders, assign invoices to the appropriate accounts, and monitor in-house inventory transfer for consumption.
• Determines if inventory quantities for commonly used items are sufficient for the needs of the institution and orders more supplies as needed.
• Conduct research via the Internet, catalogs, trade publications, and trade shows to identify potential suppliers.
• Interview prospective suppliers either face-to-face or over the phone to determine prices, discounts, terms, etc.
• Prepare, maintain and review purchasing files and records, price lists, the status of requisitions, contracts and orders,
• Locate suppliers, approve bills for payment,
• Prepare procurement execution plans and oversee the full array of materials management and procurement functions of purchasing, expediting shipping, receipt and inspections, and logistics.
• Develop plans for the effective organization and temporary storage of project materials and general inventories at various locations.
• Optimize the material and supplier portfolio – that is what items should be bought in bulk and consumed as needed from inventory by projects, and which items are best to acquire as needed.
• Support, and in some cases lead, cost reduction efforts.