Project Coordinator

Role Description:

The Project Coordinator is expected to assist Projects and Programs in various day-to-day project management tasks.

Responsibilities:

• Schedule, attend and participate in planning and collaboration meetings
  
• Document, track and follow up on important actions and decisions from meetings
  
• Support the project managers in the preparation of necessary presentation materials
  
• Support the project managers in ensuring that project deadlines are met
  
• Issue management, including issue logging, tracking, and escalation at program and project level
  
• Perform and assist in financial analysis at project and program level
  
• Resource planning, coordination and tracking at project and program level
  
• Maintain program management artefacts in alignment with the established program management framework and methodologies
  
• Communication management, assisting with communication planning and execution of the plan
  
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately
  
• Quality management, including project quality analysis
  
• Provide support for program governance activities
  
• Co-ordinate and contribute to reporting and briefing materials for various levels of management
  
• Support project managers in the identification and management of issues and risks
  
• Support project managers in planning and tracking project activities using collaboration management tools
  
• Create and maintain comprehensive supporting documentation as required
  

Requirements

Skill Requirements/Qualifications:

The Resource must have the following minimum qualifications or experience:

• Minimum five (5) years of experience as a Project Coordinator or Project Manager in IT projects
  
• Experience providing program co-ordination support for a large, diverse program with an established program management framework
  
• Experience with coordinating and contributing to reporting and briefing materials
  
• Experience in organizing meeting with large groups and log and track meeting action items
  
• Experience in resource management
  
• Experience is project and program quality analysis
  
• Experience in financial analysis for projects and programs
  
• Excellent analytical, problem-solving and decision-making skills
  
• Experience in project and program document management and tracking
  
• Strong interpersonal skills capable of maintaining strong relationships
  
• Strong presentation, verbal and written communication skills
  
• Solid organization and multitasking skills
  
• Experience in the use of collaboration management tools such as Microsoft Teams
  
• Experienced user of MS Office toolset including Microsoft Word, Excel, PowerPoint, SharePoint and Teams
  
• Experienced user of MS project
  
• Knowledge of Project management best practices
  

Desired Experience and Skills:

• Experience as a Project Coordinator in Public Sector
  
• PMP or Certified Associate in Project Management (CAPM) certification. Or equivalent combination of certification and experience