Admin Assistant

The Admin Assistant is responsible for providing administrative support with the day to day operations; processing, maintaining and archiving all administrative Tasks, invoices and other documents. The position is also responsible to coordinate and communicate with internal and external stakeholders, Vendors.

Key Responsibilities & Duties:

Schedule and coordinate meetings and appointments internally and externally.

Write and forward emails, letters, correspondence memos and related forms.

Provide support to the management with day to day tasks as per the instructions.

Attend and guide the visitors scheduled for meetings.

Order office supplies and ensure that all required tools are available in the office.

Serve as a point of contact and exchange information/instructions with the concerned department; ensure adequate and timely follow up with the departments on behalf of the CEO.

Answering all incoming calls and forward the same to the concerned dept.

Liaise, build and maintain good working relationships with the company or outside representatives/messengers for completion of the necessary transactions such as bank, local government, clients/suppliers and Hotels etc.

Perform all administrative tasks and duties, data entry and data management as required.

Manage documentation, filing and archiving of necessary documents.

Prepare progress reports and Agenda on daily/weekly/monthly basis as required for management update.

Coordinate and manage the administration tasks and activities related to all departments and collogues.

Maintain good working knowledge of the company products and business.

Ensure adherence to all the paperwork and monthly reports.

Maintain daily tasks and support to ensure efficient operations of the office.

Support managers and employees through a variety of tasks related to the company and communication.

Ensure compliance with business standards and guidelines.

Requirements

Other Duties:

Ensure compliance with all company policies and procedures

Perform all other tasks as assigned by the management

Job requirements:

Educational/Professional Qualifications

High School Graduate/Diploma or equivalent

Work Experience:

Must have at least 2 years working experience in a similar position.

Knowledge, Skills & abilities:

Excellent communication skills.

Interpersonal skills.

Time management.

Good Computer Skills.

Listening, understanding and Responding.