Supervisor, Sales Administration

Job Description

1. Prepare sales report, Assembly and Disassembly Reports for all franchisees on monthly basis and submit it to the Manager, Heavy Equipment Sales for approval.
2. Monitor stock position and update stock details on the system.
3. Check documentation for tender, vehicle registration prepared by Sales Administrator team for accuracy.
4. Prepare documents for Letter of Credit and submit to Manager Heavy Equipment Sales or authorized signatory for approval.
5. Advise credit customers on credit documentation and coordinate credit approval process.
6. Negotiate terms with shipping agents, submit relevant documents to the customs, follow up with logistics department for release of vehicles and arrange delivery of vehicles to the locations.
7. Ensure registration of vehicles at traffic department before delivery.
8. Place product order in Principal (Toyota, Bobcat, etc.)�s system and monitor status of order.
9. Check Goods Received Note (GRN) received from the delivery center, check vehicle for damages and coordinate with Insurance for claims.
10. Prepare documentation for international customers as per required terms and conditions.
11. Update cost sheet forwarded by Finance Department on the system.
12. Review quotations, conduct negotiations with customers and offer discount upon prior approval from Manager Heavy Equipment Sales.
13. Conduct negotiation with the suppliers to get best price as per customer�s requirements.

Skills

1. Communication skills
2. Customer service
3. Organizational skills
4. Attention to detail