Office Manager

Job Description

Job Summary/Purpose:

Contribute to the sales planning and sales administration activities to ensure optimum inventory levels and provide professional support to all Group Sales activities.

Responsibilities: -

1. Coordinate with Toyota and Kuwait Standard Specification Office for necessary conformity Certificates.

2. Review the Group Sales daily/weekly basis reports concerning all sales branches for Retail and Fleet functions, brief the Management on sales status whether it is in line with the targeted budget, below or higher.

3. Assist the Senior Manager, Sales Administration in the demand identification for ordering of vehicles, recommendation of allocated units, and the possibility of alternate vehicles.

4. Assist the Senior Manager, Sales Administration in the preparation of sales orders and sales forecast based on market potential and supply level.

5. Assist the Senior Manager, Sales Administration in finalizing the special pricing recommendations for Tender Fleet sales.

6. Assist the Senior Manager, Sales Administration in arrangements for signage support and sample cars of new models from Principals.

7. Review and arrange suitable early production vehicles from the Principals as per company requirements.

8. Review monthly Invoices with the Toyota Motor Corporation (TMC) price list and report discrepancies, if any to the management.

9. Coordinate with Toyota Motor Corporation (TMC) for the agreement renewal of Toyota Motor Corporation, Toyota Motor Asia Pacific Pte Ltd (TMAP), and Toyota Motor Sales (TMMK) dealership.

10. Contribute to the preparation and finalization of all inbound and outbound business correspondence with Toyota Motor Corporation (TMC) daily.

11. Coordinate for the dealer agreements’ registration at the Kuwait Chamber of Commerce, the Ministry of Commerce and Industry through the company Legal Department.

12. Review specifications in consultation with the Sales Administration team and Marketing Team at the model introduction time.

13. Review the data entry in designated e-system/s to ensure error-free sales and inventory data.

14. Ensure to provide import documents for timely clearance of shipments and avoidance of demurrages and inform Treasury Department to arrange Bank Guarantee for the shipment.

15. Ensure availability of required documents to the customs department for smooth vehicle clearance.

16. Monitor remittance received in the bank to ensure that it is in line with the TMC agreement.

17. Review the arrangements of company Gifts/Souvenirs for the visiting TMC Officials and external parties in coordination with the Senior Business Director, Vehicle Sales.

18. Review all suitable arrangements for the visit of the Officials of the Principals, Group Officials visit to the Principals, staff Training, etc. -

Skills

Communication, negotiation and relationship-building skills.

Organizational skills.

Problem solving skills.

Organizational Skills

Technical Office Management Skills