Administration Coordinator

About the role:

An exciting opportunity to join the Qatar Airways Group in our Catering Services team. In this role you will be responsible forproviding administration support for the smooth functioning of the department on a daily basis. Perform secretarial duties, which require the handling of confidential and sensitive information. Represent the department through the management of correspondence, telephone and personal contacts. Undertake projects as directed by the Line Manager in order to support Departmental/Corporate initiatives.

Key accountabilities for the role include:

• Performs various secretarial and administrative duties to support requirements and maintain the department functions smoothly on a daily basis. Handles a wide variety of situations and tasks involving the administrative function of the office. Tactfully handles enquiries and/or refer to appropriate personnel/department.
• Manages, coordinates and maintains calendar of appointments, travel arrangements, records of communication (documents, faxes, mail) to meet the requirements of the department, to record, filter, disseminate and communicate all incoming and outgoing matters.
• Provides business documentation support, including report writing, presentation creation and spreadsheet preparation and distribution of such materials. Compiles reports as directed and ensure that all files are complete and properly maintained.
• Independently manages multiple tasks and assigned projects whilst respecting the deadlines and simultaneously ensuring the integrity of all information and data.
• Communicates and provides information internally and externally to assist and enable administrative support and effective service to the concerned sections.
• Tracks department staff duty travel papers (exit permits, tickets, per diem allowances, hotel and visas).
• Establishes a confidential filing system for all correspondence generated to and from the Department, categorizes and maintains manuals, sensitive correspondence and other source material.
• Arranges required office equipment for new and existing staff.