Office Assistant

Job Description

To ensure that the company’s administrative tasks runs smoothly, executes administrative and ad hoc activities of office.

Job Duties:

• Welcomes and directs the visitors to the related person.
• Provide full administrative support of management team providing secretarial/support functions as required
• Creating or Reviewing Office Procedures
• Maintain documents workflow
• Support personnel in business trips arrangements, ticket and hotel booking, cooperate with agencies
• Assist in the coordination, preparation and development of internal and external meetings, conferences, seminars, workshops and studies
• Dealing with courier provider.
• Monitors office materials, stationary and supplies and orders as needed
• Managing work permit process . Renewals for expatriate employees
• Follow up with Third party providers - renewals, invoices, contracts maintenance, building, security & cleaning)
• Processing and Payment of invoices related to mobile phone contracts of country employees.
• Develop and maintain a physical archiving system for all activities