Executive Assistant
صاحب العمل نشط
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكتروني
شارك هذه الوظيفة
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكتروني
الوصف الوظيفي
The highly organized and proactive Executive Assistant will be responsible for managing the Managing Directors daily activities ensuring seamless operations and contributing to the strategic and administrative functions of the organization. The ideal candidate must possess excellent organizational analytical and communication skills and be capable of handling multiple responsibilities with discretion and professionalism.
Key responsibilities:
Administrative and Secretarial Support:
- Manage the Managing Directors calendar schedule appointments and organize meetings.
- Attend meetings alongside the Managing Director prepare detailed Minutes of Meetings (MOM) and ensure followup on actionable items.
- Handle all correspondence including drafting and responding to emails on behalf of the Managing Director.
- Organize travel arrangements including visa processing flight bookings and accommodations.
- Maintain an organized filing system for all documents reports and correspondence.
- Strategic and Analytical Support:
- Prepare analytical reports and presentations for the Managing Director summarizing key data and insights.
- Monitor progress on the companys strategic development and improvement plans providing regular updates and reports.
- Develop and maintain a KPIs management dashboard to track company performance against objectives.
- Conduct research and compile data to support strategic decisionmaking.
Compliance and Standards:
- Ensure awareness and adherence to the companys minimum compliance standards across all departments.
- Act as the Compliance Officer to monitor regulatory requirements and prepare compliance reports.
- Coordinate compliancerelated activities and ensure timely resolution of any compliance issues.
Coordination and Communication:
- Serve as the main point of contact between the Managing Director and internal/external stakeholders.
- Coordinate with department heads to gather updates on projects and initiatives and ensure alignment with organizational goals.
- Support crossfunctional teams to ensure seamless execution of strategic objectives.
Qualifications :
Education:
- Bachelors degree in Business Administration Management or a related field is required.
Experience:
- Minimum of 5 years of experience as an Executive Assistant preferably supporting MD or Clevel executives.
- Proven experience in preparing reports dashboards and presentations.
- Familiarity with compliance standards and regulatory requirements is highly desirable.
Skills and Competencies:
- High level of discretion and professionalism in handling confidential matters.
- Strong organizational and multitasking abilities with attention to detail.
- Excellent verbal and written communication skills in English; proficiency in Arabic is a strong advantage.
- Proficient in Microsoft Office Suite (Word Excel PowerPoint & Power BI) and other relevant software tools.
- Analytical mindset with the ability to prepare and interpret complex data.
- Strong interpersonal skills and the ability to work collaboratively with various stakeholders.
- Selfmotivated proactive and capable of working independently under minimal supervision.
Key Attributes:
- High integrity and ethical standards.
- Resultsoriented with a proactive approach to problemsolving.
- Strong time management and ability to meet tight deadlines.
- Adaptable to changing priorities in a dynamic environment.
Remote Work :
No
Employment Type :
Fulltime
نوع التوظيف
دوام كامل
