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Roles and responsibilities

In this role, you will oversee the administrative and logistical coordination of energy and power project sites, managing all aspects of site office operations. Your responsibilities will include facilitating effective communication among project teams and stakeholders, ensuring adherence to safety and environmental regulations, and maintaining comprehensive and accurate project documentation.

You will be working on an unprecedented mega project as part of a rapidly expanding business. Your expertise will be essential in handling inquiries, requests, and concerns promptly and professionally. Additionally, you will coordinate travel, vehicle, and accommodation arrangements for Jacobs’ site staff, ensuring seamless operations.

• Handle enquiries, requests and concerns in an efficient and professional manner.
• Coordinate travel, vehicle and accommodation requirements for Jacob’s site staff.
• Inform, remind and update site personnel regarding rules and regulations.
• Maintain current and efficient filing system for safety, quality and other site-based documentation
• Support other site-based Jacobs staff with coordination of work, regular reporting, preparation of documentation and liaison with Jacobs offices.

A key aspect of your role will involve keeping site personnel informed about rules and regulations. You will also be responsible for maintaining an efficient and current filing system for safety, quality, and other site-related documentation. Supporting other site-based Jacobs staff will be crucial; you will assist with work coordination, regular reporting, documentation preparation, and communication with Jacobs offices.

Desired candidate profile

To excel in this position, you should have a bachelor’s degree in business administration, project management, or a related field. A minimum of five years of experience in site administration or project support roles, preferably within the energy or construction sectors, is required. Experience supporting senior managers in a construction environment will be highly advantageous.

Proficiency in Microsoft Office, particularly Excel, at an intermediate to advanced level is essential. Strong interpersonal and communication skills, both written and verbal, are necessary to navigate the complexities of this role effectively. You must demonstrate the ability to manage multiple priorities and tasks while adhering to strict deadlines.

Jacobs has a longstanding presence in the Kingdom of Saudi Arabia, having commenced operations in 1945 with a focus on oil, gas, and energy projects. Over the years, our work has evolved to encompass urban planning, social infrastructure, water management, transportation, and port projects. This evolution reflects our commitment to adapting to the needs of the region and delivering high-quality projects that contribute to its growth and development.

In summary, your leadership in site administration and logistics will be pivotal in the successful execution of this groundbreaking project, helping to shape the future of energy and power in the region while supporting Jacobs’ mission of excellence and innovation in infrastructure development.