Secretary

Job Title: Secretary

Location: Halifax NS

Department: Office Manager

Job Type: FullTime

Job Summary:

We are seeking a dedicated and detailoriented Secretary to join our team. The ideal candidate will provide administrative support manage schedules handle correspondence and perform various clerical tasks to ensure the smooth operation of our office.

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative support to the management team and other staff members.
• Communication: Handle incoming and outgoing correspondence including emails letters and phone calls.
• Documentation: Prepare organize and maintain documents files and records.
• Office Management: Order and manage office supplies maintain office equipment and ensure a clean and organized work environment.
• Customer Service: Greet and assist visitors clients and callers in a professional and courteous manner.
• Meeting Coordination: Prepare agendas take minutes and distribute meeting materials.
• Travel Arrangements: Arrange travel and accommodations for staff as needed.
• Other Duties: Perform additional duties as assigned to support the team and office operations.

Qualifications:

• High school diploma or equivalent; additional qualifications in office administration or related field is a plus.
• Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook)
• Excellent organizational and timemanagement skills
• Ability to multitask and prioritize tasks effectively
• Attention to detail and problemsolving skills
• Professional demeanor and appearance