Event Catering Coordinator

Event Planning and Coordination:

Plan and coordinate events from conception to completion including Royal parties corporate functions weddings and private parties.

Work closely with clients to understand their needs preferences and budget constraints.

Catering Services Management:

Oversee the catering services for events ensuring highquality food and beverage offerings.

Collaborate with the culinary team to develop and customize menus according to client specifications.

Client Relations:

Serve as the primary point of contact for clients providing exceptional service and ensuring client satisfaction.

Conduct site visits and consultations with clients to discuss event details and logistics.

Vendor Coordination:

Coordinate with external vendors and service providers such as florists decorators and entertainment to ensure seamless event execution.

Negotiate contracts and manage vendor relationships to ensure quality and costeffectiveness.

Initiate and manage vendor registration processes.

Event Logistics:

Manage all logistical aspects of events including venue setup equipment rental and staff scheduling.

Ensure all event setups comply with safety and health regulations.

Budget Management:

Prepare and manage event budgets ensuring all expenses are tracked and within the allocated budget.

Provide clients with accurate cost estimates and final billing.

Prepare quotations for various event services and components.

Marketing and Promotion:

Assist in marketing and promoting event and catering services to attract new clients.

Participate in networking events and trade shows to build relationships and generate leads.

PostEvent Evaluation:

Conduct postevent evaluations to gather feedback from clients and identify areas for improvement.

Prepare reports on event outcomes and financial performance for management review.

Managing multiple events simultaneously while ensuring high standards of service.

Addressing lastminute changes or issues that arise during event planning and execution.

Balancing client expectations with budget constraints and logistical limitations.

Requirements

Qualifications and Experience:

Bachelor s degree in Event Management Hospitality or related field.

Minimum 35 years of experience in event planning and catering coordination.

Job Specific Skills:

Strong organizational and multitasking abilities.

Proficiency in event management software and Microsoft Office applications.

Knowledge of food and beverage services and catering operations.

Competencies:

Excellent communication and interpersonal skills.

Attention to detail and commitment to delivering highquality service.

Problemsolving skills and the ability to adapt to changing circumstances.

Strong negotiation and vendor management capabilities.