Private Secretary

Main Responsibilities:

• Manage and maintain executives schedules and appointments.
  
• Ensure all communications including emails phone calls and post are handled professionally and confidentially.
  
• Prepare reports presentations briefing papers and other documents as required.
  
• Organize and attend meetings ensuring the executive is wellprepared for meetings.
  
• Accompany executive to meetings and other visits as necessary.
  
• Handle confidential documents ensuring they remain secure.
  
• Conduct research and prepare documents for review and presentation by boards of directors and executives.
  
• Make travel arrangements for the executive.
  
• Manage and organize office operations including ordering supplies and maintaining records.
  

Requirements

• Bachelor s degree in Business Administration Secretarial Science or a related field.
  
• Proven experience as a private secretary or in a similar executive administrative role.
  
• Excellent knowledge of MS Office especially Excel PowerPoint and Word.
  
• Exceptional organizational and timemanagement skills.
  
• Excellent verbal and written communication skills.
  
• Discretion and confidentiality of the highest level.
  
• Ability to multitask and prioritize daily workload.
  
• High level of professionalism and demonstrated ability to handle confidential information.