accounts payable clerk

JOB DESCRIPTION



POSITION: Accounts Payable Clerk

The Accounts Payable (A/P) Clerk is responsible for receiving invoices from various departments verifying the accuracy of GL codes ensuring that the appropriate approvals are received and processing payments in AS/400 software. Additionally the A/P Clerk will prepare cheques and perform cheque runs and partner with vendors and other departments to investigate invoice inquiries to perform reconciliations.

KEY RESPONSIBILITIES:

• Ensure invoices are paid out to vendors and suppliers within their invoice due dates
• Reduce backlog of invoices and efficiently process payment of invoices in a timely manner
• Receive invoices with proper approvals and signatures perform threeway PO matching and process invoices for payment to vendors and suppliers
• Check and verify that invoices have the correct vendor number and GL code
• Prepare new vendor files and set up accounts in the business system
• Receive requests for demand cheques and print cheques as required *
• Answer incoming inquiries from suppliers/vendors
• Followup with other departments and internally with personnel regarding variances between invoices and approved amounts of payment
• Sort code match and file invoices
• Research and resolve invoice discrepancies reconcile statements and make corrections
• Assist with month end closing and other duties as assigned by the Corporate Controller
• Answering incoming calls; directing calls to the appropriate staff; answering general inquiries through phone email and walkin.

QUALIFICATIONS & EXPERIENCE:

• Proficient with MS Office (Word Excel and Outlook)
• PostSecondary education in Accounting/Finance
• 13 Years of Accounting related job experience
• Accuracy and attention to detail
• Meets Deadlines and Commitments
• Ability to Multitask & perform well in a fastpaced environment
• Collaborates with Others Maintains Productive Relationships
• Communicates Effectively Clear and Concise (oral and written communication)
• Strong Mathematical Inclination / Aptitude

KEY COMPETENCIES:

The ideal candidate thrives in a fastpaced environment continually maintaining composure while providing a warm and friendly experience internally and externally to vendors. Strong attention to detail to identify coding discrepancies and speed allowing for efficient entry of data. Ultimately the A/P Clerk is a team player who aims to achieve the departments goals supporting others with a cando attitude.

ACCOUNTS PAYABLE