- File manage maintain and update personnel files. Includes legal documents employee contracts and other files related to the employees.
- Maintain the database and make sure that all files are in the right place.
- Sort records and document in accordance with classification standards and instructions.
- Maintain paperbased and electronic central file system by creating new folders applying disposition instructions and tracking file circulation.
- Assist in the scanning of paperbased documents for inclusion in electronic format in the system.
- Carry out the archive policies about who can use archive materials and how they may do so.
- Respond to internal and external requests for information from the Offices archives and records centre in accordance with the policy and approval from the Line Manager.
- Ensure high standards of confidentiality to safeguard any sensitive information.
Requirements
Qualification
High School Certificate or an equivalent diploma.
Experience & Knowledge Requirement
Minimum of 2 years experience in an archival role
Skills Requirements
Organised with excellent administrative skills.
ITliterate
Able to work in a team
Friendly and able to relate well to a wide range of users
Excellent verbal communicators
Forwardthinking with an ability to anticipate and prepare for changing uses of archived information
Benefits
Competitive benefits.