Administrative Assistant

Company: Filinvest Alabang Inc.

JOB DESCRIPTION

As an Administrative Assistant you will play a crucial role in supporting the efficient functioning of the organization by providing administrative and clerical support to HRAD. Responsibilities will encompass a wide range of tasks including fixed asset management and inventory handling documentation and ensuring a smooth workflow within the office.

KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:

OFFICE ADMINISTRATION

Office Management:

Manage office supplies and equipment ensuring availability and functionality.

Documentation and Record Keeping:

Prepare and edit documents reports and presentations as needed.

Maintain accurate and uptodate records both in physical and electronic formats.

Data Entry and Database Management:

Enter and update information in databases and spreadsheets.

Ensure data accuracy and integrity in various systems.

Meeting Support:

Assist in the preparation of meeting materials.

Attend and record minutes during meetings as required.

FIXED ASSETS

Asset Tracking and Documentation:

Maintain an accurate and uptodate inventory of fixed assets.

Record essential information such as acquisition date cost depreciation and location for each asset.

Asset Valuation:

Regularly assess the value of fixed assets to reflect changes in market conditions or asset conditions.

Collaborate with Finance Team to conduct periodic appraisals if necessary.

Asset Disposal and Retirement:

Coordinate the disposal or sale of obsolete or unused assets.

Update records and ensure proper documentation of asset retirements.

Reporting:

Generate regular reports on fixed asset status depreciation and valuation for management and financial reporting purposes.

Provide insights and analysis to support decisionmaking related to fixed assets.

Collaboration:

Work closely with finance procurement and operations teams to ensure seamless integration of fixed asset management processes.

Remote Work :

No