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Requirements
- Must be able to pass a background check
- Bachelors Degree in any field. (Five (5) years of relevant experience may be substituted)
- Senior level project coordinator experience
- 35 years of vendor relationship management experience
- Excellent project management skills and communication skills
- Detailoriented
- Accounting and financial transaction knowledge
- Highly effective communicator
- Good listening skills with the ability to think outside of the box with creative solutioning
- Ability to handle tight deadlines and stressful situations
- Ability to handle project and client ambiguity and provide suggestions to improve work/vendor processes
Responsibilities
- Job Responsibilities/Essential Job Functions (Essential functions as defined under the Americans with Disabilities Act may include the following tasks knowledge skills and other characteristics
- This list of tasks is illustrative ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class
- It does not imply that all positions within the class perform all of the duties listed nor does it necessarily list all possible duties that may be assigned.)
- Handle daytoday client interactions escalating issues and impediments as require
- Run/host client Zoom/Teams meetings
- Prepare implementation schedules and coordination between installation vendor and site pointsofcontact
- Coordinate with onsite/vendor conference room technical obtain electronic footprint surveys or conduct remote/electronic surveys with custom conference room build team and client
- Coordinate with both USA/Canadian signage personnel and AV engineers to facilitate vendors design of Custom Conference rooms to determine AsIs and ToBe configurations order inventory facilitate logistics of deliveries and installation teams
- Coordinate all required quotes equipment purchases installation coordination and followup of work deficiencies or issues as they arise
- Collaborate with stakeholders to define project scope objectives and deliverables ensuring alignment with organizational goals
- Facilitate clear and timely communication between crossfunctional teams project managers technical staff and external vendors throughout the project lifecycle
- Proactively identify potential risks related to projects and develop comprehensive mitigation strategies to ensure project success
- Develop and maintain project plans timelines and budgets monitoring progress and addressing any deviations from the plan