Executive Assistant Management Assistant mfd

Company mission

As an innovator we have been combining established standards with new technology trends in our cloud hardware and VM solutions for over 18 years. We see it as our task to help companies of all sizes to work together and make their communication as simple as possible.

Core Values

Working together is at the center of what we do

We value respectful interaction at eye level

Hierarchical thinking out of place

Everyone is on a firstname basis including the management

Requirements

*Business fluent internal and external communication and organizational skills

*Ability to work under pressure and a high degree of flexibility with regard to working hours and tasks

*Understanding of key business figures

*Experience in dealing with preparatory accounting (travel expenses checking invoices preliminary account assignment etc.)

*Handson mentality and methodological competence

*Independent structured and responsible way of working

*Serviceorientated and confident appearance with good manners loyalty and trustworthiness

*Completed studies in business or communication science

*Sound knowledge of German and a good command of English (written and spoken)

*Confident handling of common MS Office applications especially MS Excel

Tasks & Responsibilities

*Supporting the management in all administrative operational and strategic tasks

*Planning and coordination of appointments and (virtual) meetings including agenda and if necessary taking minutes

*Preparation and followup of meetings and followup of resolutions

*Operational tasks such as correspondence project controlling travel management and travel expense accounting

*Creation and preparation of reports and presentations in German and English

*Regular research and preparation of analyses/reports/presentations

*Obtaining offers and preparing decision papers (e.g. rental agreements consultancy agreements service contracts etc. ...)

*Internal and external correspondence for the management (by telephone and in writing) and management of service providers

*Participation in strategic projects

Core Benefits

1) Health initiatives and pension plans.

2) Up to 2 weeks of work from the EU abroad annually.

3) Corporate benefits program with various discounts.

4) Free company parking.

5) Personal development opportunities

6) Regular company events

7) Startup Vibe

Hiring Process

1) Video interview with HR possibly also directly with the specialist department: Get to know the company personally and present the company to pick up applicants

2) Second interview (costs are covered): Inhouse with familiarisation day (also for remote positions) (36 hours depending on the position): You get to know the team and the office.

3) Offer/ Decision