Office Administrator

Job Title: Office Administrator

Location: Remote

Job Description:

Key Responsibilities:

1. Administrative Support:

   • Manage office supplies inventory and place orders as necessary.
   • Handle incoming and outgoing correspondence including mail and email.
   • Schedule appointments and meetings and manage calendars for team members.
   • Assist in the preparation of reports presentations and other documents.

2. Facilities Management:

   • Oversee the maintenance and cleanliness of the office space.
   • Coordinate with building management for any facilityrelated issues.
   • Arrange repairs and maintenance for office equipment.

3. Reception Duties:

   • Greet visitors and provide them with a hospitable welcome.
   • Answer and direct incoming calls in a professional manner.
   • Manage incoming and outgoing deliveries.

4. Data Management:

   • Maintain accurate records and databases.
   • Organize and file documents both electronically and physically.

5. Event Coordination:

   • Assist in the planning and execution of company events and meetings.
   • Coordinate logistics for events including catering and equipment setup.

6. Financial Administration:

   • Assist with basic accounting tasks such as expense tracking and invoice processing.
   • Reconcile receipts and invoices to ensure accuracy.

Qualifications:

• Proven experience as an office administrator office assistant or relevant role.
• Proficiency in MS Office Suite (Word Excel Outlook PowerPoint).
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Attention to detail and problemsolving skills.
• Ability to work independently and as part of a team.
• Prior experience in facilities management or event coordination is a plus.