Executive Secretary

• In charge of the schedule planning for meetings travels and activities.
  
• Ensure timely itineraries necessary travel documents and assist with any changes or adjustments during the trip.
  
• Maintain and update the Director s calendar ensuring efficient scheduling of meetings conferences and personal appointments. Coordinate with internal and external stakeholders to arrange meetings and resolve scheduling conflicts.
  
• Engage with stakeholders through various channels including phone and zoom to address inquiries provide information and resolve issues.
  
• Maintain strict confidentiality and interact professionally with all levels of Management staff business partners and external parties.
  
• Advise the Director on a high priority matter and follow up accordingly.
  
• Takes part in responding to the Director s requests for review and approval.
  
• Manage incoming and outgoing emails letters and other correspondence on behalf of the Director.
  
• Handle sensitive and confidential information with the utmost professionalism and discretion.
  
• Perform various administrative tasks
  
• Assist Director on consolidating dashboards as well ensuring finance meetings take place with clear agendas.
  
• To also chart and follow through on special projects progress; while ensuring frequent updates to be given to the director
  

Requirements

• Willing to travel overseas
  
• Minimum of 35 years of experience as a personal assistant or in a similar administrative role preferably supporting highlevel executives or international business professionals.
  
• Excellent communication interpersonal and timemanagement skills
  
• Discretion and confidentiality in handling sensitive information
  
• Flexibility to adapt to changing priorities
  
• Experience in coordinating international travel arrangements including visa applications and knowledge of travel logistics is highly desirable.
  
• Willingness to work flexible hours