Payroll Manager Sage 300

Purpose of the job:

Manage the activities of the payroll department to ensure accurate and timeous payment of salaries and wages.
Ensure that all legal and legislative requirements relating to payroll are adhered to.
All death / disability / termination claims processed.

Key relationships (internal & external):

Internal – HR Finance Management all staff
External – SARS Sage/VIP RMA WCA UIF Medical Aid SP Provident Fund(s) SP ERS ad hoc contractors / service providers MIBCO

Critical experience:

10 years payroll management experience in a medium sized organisation working on multiple payrolls both monthly and weekly
SARS returns
Comprehensive knowledge of MIBCO agreement
Comprehensive knowledge of Sage 300 People
Clocking system (ERS Biometrics) knowledge
Intermediate financial knowledge
Minimum Education:
Matric and/or payroll diploma or accounting

Technical (systems) knowledge required:

Sage 300 VIP Payroll (People) System
Microsoft (all suites) – Advanced
Relevant payroll system
SARS online systems
Online banking systems
ESS
WCA / RMA online

Completion and submission of all statutory and legislated requirements:

Monthly EMP 201
Annual WCA return of earnings.
Biannual SARS submissions

Support the payroll supervisor in the Management of the payroll team:

Ensure that the following activities in the payroll department are timeously and accurately carried out:
Loading new employees
Correct rates of pay are applied.
Provident funds and RFI linking.
Correct company vehicles and petrol tax
Correct leave methods linked.
Relevant employees linked to ESS.
Memo screen on payroll is used.
Correct termination payments
Monthly payment recons to payroll
Monthly payroll deduction recons to actual payments
Bank payments loaded
Salary costs loaded on Salesforce for approval prior to payments.

Optimal utilisation of payroll related systems:

Ensure that the following systems activities are adhered to:
Linking of employees to the clocking system
Optimal utilisation of the online system
Journals posted on ACUMATICA.
Updates on earning lines and methods of calculation are done.
Successful addition and set up of new companies on the payroll system
Successful registration of new companies for all legislative requirements.

Sign off relevant payroll data from the payroll reporting facilities

Ensure that the following information is supplied to the relevant parties:
Statistical reports to HR and Government (UIF etc.)
Weekly & monthly payroll expenditure leave absence (et al) statistics.
New and ad hoc reports are created when requested

Training of payroll staff to ensure a competent payroll team and succession is available

Provide a training manual for use on new employees.
Keep manual updated to remain relevant.
Ongoing training of new and developing team members

Performance management of payroll staff in conjunction with Payroll Supervisor

Discipline and take corrective action according to Company procedures.
Ensure all leave forms are approved.
Ensure ESS is used by management for leave records
Update time and attendance report daily to correspond with leave days taken.
Conduct quarterly performance discussions