Executive Assistant

Executive Assistant Job Description

Position Summary

Provide administrative support to the National Director, Sales, Operations & Fulfillment and, when applicable, site ; The Executive Assistant will be experienced in handling a wide range of administrative and leadership support related tasks and will be able to work independently with minimal This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and programs within a fast paced The ideal candidate will possess the ability to effectively execute plans with keen attention to detail, accuracy and timing; be an articulate / effective communicator, and able to partner with many persons across the organization, locally as well as

Responsibilities

Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and

Prepares and transmits correspondence, presentations, charts, tables and other memoranda using MS Word, Excel, Power Point and Outlook, often under tight deadlines, ensuring documents produced are error free and grammatically

Screens telephone calls and visitors, and resolves routine and some complex inquiries by sustaining professional

Coordinates and maintains complex calendar in Outlook of business meetings, appointments and conference calls and coordinates related

Responsible for implementation, maintenance and communication of location leadership team Operating

Prepares and distributes minutes of

Manages daily incoming and outgoing mail

Manages expense reports and travel arrangements in Concur and ensures timely submittal for National Director, Sales, Operations & Fulfillment.

Exercises independent judgment and discretion on sensitive and confidential projects and assignments

Plans and coordinates onsite events (such as meetings, volunteering and social events, )

Performs other clerical duties such as filing, photocopying, scanning, faxing,

Assists the Customer Care Department with various duties such as but not limited to order management, handle of rush orders, dropping tickets and handle of PO Identifies and handles issue related orders such as Made-To-Order and Outside Service Process (OSP).

Experience and Skill Required

Bachelor Degree/Diploma preferred in related discipline; or equivalent experience in the field is required

5+ years of progressively responsible and successful Administrative Assistant experience in dynamic, high growth environments, including distribution

Must be organized, able to multi-task, prioritize and work under pressured to meet deadlines

Discretionary abilities to work with documents and files of a proprietary nature

Advanced proficiency with Microsoft Office Suite ( Excel, Word, Outlook, PowerPoint, and Visio)

Strong analytical and communication skills ( oral and written)

Bias for action and high sense of urgency

Self-Starter; able to work and think independently

Ability to be resourceful and proactive in dealing with issues that may arise

Leadership Competencies

Ability to adjust and reprioritize workload to meet changing deadlines

Self-motivated individual able to multi-task effectively and work in a fast-paced environment

The Company

Rexnord is a $2 billion multi-platform diversified global industrial company with exceptional and trusted brands that serve a diverse array of global end Founded in 1891, Rexnord is headquartered in Milwaukee, Wisconsin, and employs approximately 8,000 associates For more information about the company visit

The company is operated in a disciplined way with the Rexnord Business System (RBS), a process-based framework for world-class operating performance and continuous RBS enables speed, scalability and consistency to drive superior customer satisfaction and financial By deploying our RBS methodology, Rexnord continues to solidify and grow long-standing, globally competitive businesses, while systematically integrating acquisitions and finding new ways to

Doing the right thing has been part of our core values for more than a So have volunteerism and philanthropy, and our Rexnord Foundation formalized this commitment more than 60 years We make our communities better with individual and organizational volunteering, matching gifts, grants, scholarships and corporate

Total Rewards and Benefits

Competitive Salary

Defined Contribution Pension Plan

Educational Reimbursement

Employee Assistance Program

Extended Health Care Insurance

Dental Insurance

Vision Insurance

Long-Term Disability Insurance

Accidental Death and Dismemberment Insurance

Life Insurance