Portfolio Administrator in Cape Town

Portfolio Administrator

• NQF 4 or working towards completing your NQF 4
  
• At least 2 years of experience in a similar position
  
• Experience with rentals
  
• Experience with PayProp
  
• Great administrative skills
  
• Excellent communication skills and telephone etiquette
  

Duties and Responsibilities:

• Obtaining monthly levy and rates accounts from municipalities and property managers
  
• Drafting of lease documentation
  
• Loading of tenants, owners, properties, etc. on PayProp
  
• Invoicing water accounts on PayProp and/or any other additional fees payable by tenants
  
• Creating payments on PayProp for maintenance, levies, rates, and/or any other fees payable
  
• Filing
  
• Debit Orders
  
• Updating rental agents on lease expire, notices to vacate and new tenants taking occupation
  
• Sending Welcome Letters to new tenants
  
• Sending Vacating Checklist to tenants leaving
  
• Phoning tenants for non-payment and reporting back to investors
  
• Letters of demand and notices to vacate
  
• Evictions liaison between attorney and investor
  
• Mail shots to tenants (notices from property managers)
  
• Registration of cell-to-gate with the property managers
  
• Lease period extension and negotiations applicable
  
• Investors monthly reconciliations
  
• Liaising with clients
  
• Rental assist recon s and payments
  
• MooiRivier (Tenrisk), Xpello and Rent Guaranteed claims and record keeping
  
• Deposit Refunds
  
• Reconciling Payments
  
• Updating agents stock list daily
  
• Attending AGM s on behalf of investors
  
• Warning letters
  
• Hand-in-hand work with maintenance department
  
• Ad hoc duties if required