Accounts Payable Clerk

POSITION SUMMARY
The Accounts Payable Clerk assists with processing and posting accounting transactions and/or input data into the computer on a timely basis, analyze vendor payables, and keep current with vendor payment terms.



SPECIFIC SKILLS NEEDED
10-key by touch
Good mathematical and computational skills.
Ability to manage/meet multiple deadlines.
Knowledge of Microsoft office including, basic Excel spreadsheet skills.
Must have excellent communication and organizational skills. Able to read and write English
Strong work ethic, professional attitude and attention to detail are required.

EDUCATION/EXPERIENCE/TRAINING
Required:
AP data entry experience

Preferred:
High School diploma or equivalent (GED) preferred
Six (6) to Twelve (12) months of business related experience, preferably in an Accounting/Finance Department. Previous healthcare/hospital experience preferred.



DUTIES AND RESPONSIBILITIES
1. Safeguards and preserves the confidentiality of patient's protected health information in accordance with State and Federal (HIPAA) regulatory requirements, hospital and departmental policies.
2. Ensures a safe patient environment and adherence to safety practices per policy.
3. With consideration to age, employee utilizes the approved process to resolve biophysical, psychological, educational and environmental needs of patient/significant other when administering care.
4. Input data into computer (microcomputer and mainframe). This includes data input for the general ledger, accounts payable invoice processing and prepares A/P accrual journal entries.
5. Sorts and distributes all incoming mail (interoffice and U.S. mail) received by the Accounting/Finance Department.
6. Prepares and schedule AP weekly check run. Verifies and mails the accounts payable checks. Prepares AP reports, e.g. check register, open invoices, etc.
7. Interact with vendors, analyze vendor liabilities. Notify MM of exception and incomplete PO/invoices.
8. Processes payments by credit card and provides accountant with data needed to reconcile the credit card accounts (i.e., account coding, total of credit card payments processed through SMS, and detail of reconciling items such as timing differences between SMS input and credit card statement charge).
9. Prepare and monitor the AP Aging report and stay current with vendor payments. Provide updates to management at least 2 times a week.
10. Maintains established department policies, procedures and objectives.
11. Promotes strong vendor and department relations through prompt follow up on inquiries, providing assistance when needed, and presenting a professional demeanor in all verbal/written correspondence with vendor/department.
12. Upon request, assist with distributing the Department's income statement and supporting documents on a monthly basis to the appropriate individual (Vice-Presidents, CCAs and Directors).
13. Ensure that confidentiality of all sensitive information affecting the company's finances or public image is properly safeguarded.
14. Performs filing as needed.
15. Performs other duties as assigned by the Manager.