Manager - Site Security, Facility and HSE

To maintain Site office, Facility management, space management, Liaison work with external admin & facility associates, assist with building services and day to day operations.
To analyze all under performances, providing root-cause analysis, action plan and recovery plan.
To roll out and implement HSE rules and governance in office.
Main responsibilities

State and implement the Group HSE strategy (policy, objective, programme, etc.), control implementation and achievement of the associated objectives.
Analyze legal and other requirements. Identify the HSE risks and impacts.
Ensure duty alert, particularly vis vis management of HSE risks and participate in the management of crisis management within his/her entity.
Establish the appropriate organisation and increase awareness/train personnel.
Initiate initial investigation in to accidents and submit report.
Be in complete charge of the approved Fire Safety Plan and the specific responsibilities of the personnel.
Educate and train all building personnel and occupants in the use of the existing fire safety equipment and in the actions to be taken under the approved Fire Safety Plan.
Ensure that a schematic diagram showing type, location and operation of all building fire emergency system (i.e. location of fire extinguishers & first aid) are maintained.
Office repair & maintenance/renovation job work, as and when required
Liaison with building management for services and day to day operations of building facilities.
Undertake corrective and preventive maintenance for facility equipments such as HVAC, Aircons, UPS, Servo, RO system.
Support, supervise and facilitate the day to day general administration works such as:
Petty cash, stationery, tele-communication requirements, pantry service, stock of various office assets and consumables for stationery and pantry supplies, support to expat employees, office cars general maintenance and fuel record.
Prepare the monthly/bimonthly/yearly dashboards and reports for general admin expenses, making comparison statements.
Coordinate with Purchase department for general purchases - Purchase requisition/ PO and other relative tasks.
Check and process admin & facility general vendor invoices and record keeping, payment follow-ups, daily coordination with Finance department for general payments.
Issue Identity Cards to new employees and maintain a threshold for office printing requirements.
Undertake COCP mobile services, from new connection, mid services such as IROAM, services activation/deactivation and monthly billing.
Office Parking management, tag issuance, handling service issues and monthly billing.
Maintain office space/workplace schedules.
Support in Travel management.
Manage the day to day obligations of outsourced contracts for office and facility management.
Qualification, Education and Skills

Education in security management, facility & site management with basic knowledge of HSE
Good knowledge of local State authorities
Basic skills of First Aid and Emergency Response are highly recommended
Can interpret State security regulations and foreign equivalents
Experienced in running screenings/interviews
Owns good reporting skills
Works in autonomy, arranges necessary means to carry out his mission
Behavior: Availability to others, a listening capacity, excellence in managing priorities/arbitration, demonstrates natural authority, rigor, integrity and flexibility. Demonstrates team work, commitment and discipline
Fluent in English (written/oral)
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