School Principal office Manager

Responsibilities:

• We are looking for immediate start outstanding
• Office Manager to School Principial
• The primary purpose of the position of Executive Assistant to the Principal is to provide a high level of professional, practical and timely support to the Principal in their day to day responsibilities.
• The Principal’s Personal Assistant is responsible for providing invaluable administrative support to assist the Principal in the effective and efficient discharge of responsibilities.
• Maintain the Principal’s diary and coordinate meetings and appointments. - Manage inbound telephone calls to the Principal. –
• Open, read, route and distribute incoming mail/email/faxes and other material and prepare responses to routine correspondence.
• Provide administrative and clerical support, including the preparation of correspondence, reports, memoranda, notices, policies and procedures.
• Maintain all files and folders within the Principal’s office.
• The Executive Assistant will be proactive and work independently while understanding the needs and characteristics of people with whom they work. They will frequently be acting for and on behalf of the Principal hence a high degree of confidentiality, diplomacy and tactfulness is required at all times
• Handle all incoming telephone calls. Screen – clarify situation – use judgment in managing the call.
• Coordinate effective meetings by organizing and collating meeting agendas, providing confidential minute taking (when requested) and distribution and coordinating follow up actions.
• Creation and manipulation of spreadsheets as required.