Logistics coordinator

Key Roles & Responsibilities:

Check the calculation accuracy of all subcontractor invoices for manpower hire as per time sheets prepared by Shipyard Supervisor/Foreman and highlight the discrepancies to the subcontractor and solve in liaison with the respective Supervisor/Foreman;

Check all subcontractor invoices are matching with delivery notes & the Purchase Orders prior to Shipyard Management approval for payment and any discrepancy to be attended and solved in liaison with concerned parties;

Provide proper entries to all subcontractors invoices in the Oracle Invoice Tracking System as per Shipyard standard process;

Process payment and submit Original invoices to Finance after necessary approval;

Provide proper entries of cost based on subcontractor invoices in Oracle in-house system against respective Work Order and job numbers;

Assist Coordinator Supply Chain and Shipyard personnel for all their Procurement requirements and enquiries;

Maintain proper filing and records in paper files and / or electronic systems including databases to ensure the correct information is available upon request;

Build and maintain good relationships with shipyard stakeholders to promote and develop outstanding internal and external customer service;

Perform other job-related duties as assigned including Opex/Capex related i-proc. requisitions in oracle system as & when required.

Requirements

Qualifications/Education & Professional Qualification:

Diploma in Secretarial or Office Management or any related field

Professional Experience:

Minimum 3 years in Procurement Field

Good knowledge of MS Office and Oracle applications

Language Skills:

Business fluent English

Market/Industry/Functional Knowledge:

Basic knowledge of Procurement and clerical procedures

Strong knowledge of data recording and management methods, tools and related techniques

Knowledge of ship repair yard functions and activities.