Planning & Ordering Specialist

Job Description

• Discuss shipping plans (weekly) with sales departments and board members to implement agreed priorities. ( monthly
• Create inbound delivery and shipment
• Review all shipping methods and negotiate shipping charges, insurance, and inland freight with suppliers and/or forwarders.
• Place orders with suppliers, follow up orders status in terms of availability, shipping, and documentation.
• Coordinate with regulatory affairs & approvals team to make sure products have all required documentation prior to effecting shipments.
• Check with suppliers to make sure all ordered products correspond to our shipping criteria prior to shipping.
• Follow up shipping documentation to make sure it is received, endorsed by banks, and delivered to the Customs team for further action.
• Communicate with suppliers to relay any deviation in order shipping or invoicing or short-shipped, wrong shipped items, and make settlements.
• Report and present back-orders and shipped orders status to board members.
• Coordinate with the Finance team regarding the suppliers’ payment plans and the bank forms for each shipment.
• Follow up on export procedures to return damaged goods to suppliers including all required documentation.
• Follow up on current suppliers’ agreement renewal.
• Check and confirm new agreements match legal requirements in coordination with Regulatory Affairs and Legal Affairs teams.

Job Requirements

• BA degree in any Pharmacy.
• Minimum of 1 -2 years experience in the same position.
• Medical devices industry experience is a plus.
• Good user of Microsoft Office applications
• Basic knowledge of Supply Chain functions.
• Excellent command of the English language (written and spoken).