Personal Assistant

Job Description

• Maintain an accurate and detailed calendar for the COO, manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts.
• Follow up and track COO’s and operational department's tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments.
• Organize internal and external meetings for the COO, including logistical, and substantive preparation. Manage all scheduling and arrangements.
• Transcribing or taking notes during meetings and writing minutes, memos, and/or agendas
• Provide Analysis for all Key performance indicators and success factors of operational departments
• Provide Quality Coordination between operational departments and IT departments.
• Provide ERP system Coordination for operational departments and quality departments.
• Provide special project leadership and support as needed. This is including any quality improvement projects.
• Ensure consistent and efficient interaction with other chief officers,
• Provide special project leadership and support as needed. This is including any quality improvement projects.
• Conduct preliminary research on a variety of topics; draft materials as needed
• Support COO and operational department heads in finalizing and refining correspondences and sending memos
• Collecting, filing, and organizing office documents, such as reports and confidential records and maintaining databases
• Managing digital document filing, including encrypted documents and email correspondence
• Monitoring office inventory and ordering supplies
• for operational department heads, staff, and other executive assistants across the organization; demonstrating poise and tact under pressure and handling matters with sound judgment and confidentiality.
• Perform any other relevant duties as assigned

Job Requirements

• B.Sc. Related to the Required Job. Preferable additional studies.
• Minimum experience 5 on equivalent Position.
• Excellent command of Microsoft Office (Word, PowerPoint, Excel)
• Excellent command ofArabic correspondences.
• Good command ofEnglish correspondences.
• Preferable Awareness of national and international standards related to medical equipment management (e.g. GAHAR, JCI, ISO…)