Project Administrator

COMPANY OVERVIEW

Dynalectric Company is a subsidiary of publicly traded EMCOR Group Inc. (NYSE: EME) a Fortune 500 leader in mechanical and electrical construction industrial and energy infrastructure and building services for a diverse range of businesses. For 10 consecutive years EMCOR Group Inc. has been named one of the Top 5 Worlds Most Admired Companies in the Engineering and Construction Industry by Fortune.

Dynalectric is San Diegos leader in complex fully integrated design/build electrical services. Our project teams include specialists in the design installation commissioning and maintenance ofteledata communications audio/video process control building management and fire/safety installations.

SUMMARY

We are currently hiring a Project Administrator to be located at one of our key onsite projects in the greater San Diego area and/or at our office. The Project Administrator is responsible for assisting department and project management with planning and coordinating activities and will provide information management support and document control. The ideal candidate must perform routine clerical and administrative functions such as drafting correspondence scheduling appointments organizing and maintaining paper and electronic files providing information to visitors and callers. This individual must have the ability to support the Project Manager in resolving problems as they arise. They must be reliable punctual organized detailoriented and have a demonstrated ability to juggle multiple priorities in a very busy office.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Input payroll
• Maintain daily log
• Maintain Issues Log and escalate critical and/or sensitive issues in real time.
• Support management and field management
• Maintain RFI Log
• Maintain T&M (Time and Materials) Log
• Maintain Deliverable Log and communicate appropriately
• Track materials for the project
• Maintain Drawing Logs and update
• Document control
• Perform clerical duties take memos maintain files and organize documents; photocopy fax etc. as needed
• Use computers for various applications such as database management or word processing
• Operate office equipment such as fax machines copiers or phone systems and arrange for repairs when equipment malfunctions
• Assist with project document control including but not limited to insurance bonding permits submittals RFIs change orders correspondence etc.
• Help prepare reports presentations data and contracts; process and distribute internally and externally
• Manage and maintain files records and correspondence for meetings; organized filing system
• Type documents drafts reports contracts and executive correspondence
• Arrange schedules for meeting space and conference rooms
• Assist with travel; arrange itineraries and expense reports
• Update staff calendars and organize schedules
• Prepare information and research for executive needs
• Verify correct drawings are distributed to field.
• Assist with schedule of values or billing format as required by the contract documents.
• Support project schedule showing completion delivery dates and sub requirements. Integrate into overall project and manpower schedule as required.
• Create maintain review correct and enter information into databases
• Assist field personnel in closeout of project.
• Comply with all Company operating policies procedures and safety programs as established.
• Maintain confidentiality of company information
• Comply with I.S.O. 9000:2015 operations work instructions contracts safety program and Company established policies and procedures
• Perform additional assignments as required by the company or as directed by management
• Able to work 40 hours per week in San Diego (jobsite location) and more as required.

QUALIFICATIONS

To perform this job successfully the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION and/or EXPERIENCE

• Prior experience handling office responsibilities experience in customer service or related field
• High school diploma or GED required
• Bachelors Degree or currently pursuing preferred
• Working knowledge of the construction industry operations management and safety practices a plus
• Working knowledge of federal state and city regulations and guidelines

COMPUTER SKILLS

• Proficient computer skills including Microsoft Office Suite (Word PowerPoint and Excel); scheduling appointments/updating calendars. Visio and Outlook a plus.
• Familiarity with project management/document control software.
• Working knowledge of project and financial software a plus.

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must demonstrate integrity honesty professionalism and appropriate concern regarding dissemination of sensitive and confidential information.
• Must have the ability to make sound decisions and produce accurate and timely results in mind.
• Must prioritize and multitask work in a fastpaced environment.
• Must build positive working relationships with multiple levels of employees management suppliers and customers.
• Must demonstrate commitment to company values.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English cooperate and collaborate with multiple levels of customer employees unions government agencies vendors and suppliers and other contractor organizations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit see talk and hear. The employee is regularly required to use hands to finger handle or feel objects tools or controls. The employee is regularly required to walk reach with hands and arms climb or balance and stoop kneel crouch or crawl. The employee may occasionally lift and/or move up to twentyfive 25 pounds. Specific vision abilities required by the job include close vision distance vision peripheral vision depth perception and the ability to adjust focus.

While performing the duties of this job the employee is may be occasionally required to commute to travel by car (as a passenger or driver) or by airplane to field locations/job sites or to attend events/training. The employee must have the ability to navigate around job site locations.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job is primarily performed in an office environment. The employee should expect to sit for long periods in front of a computer and also travel to field locations as needed.

While visiting field locations the employee may be required to work outdoors be exposed to wet and/or humid conditions; dust fumes or airborne particles; outside weather conditions exposure to sunlight; cold and heat. The noise level in the work environment is usually moderate to loud.

Notice to prospective employees:There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services.If an individual is contacted for services outside of EMCORs normal application process it is probably fraudulent.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

In addition to a competitive base salary roles are eligible for additional compensation and benefits including: annual bonus auto allowance vacation time paid sick time bereavement leave paid holidays medical dental vision coverage as well as flexible spending accounts life insurance disability income an Employee Stock Purchase Plan 401(k) Savings Plans and employee assistance and wellness programs.

COMPENSATION RANGE: $20$26/hour

The compensation range is dependent on the facts and circumstances of each case. The factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

NOTE: This job description is not intended to be allinclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

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