Project Administrator
Project Administrator
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$ 87900 - 120800
1 Vacancy
Job Description
Project Administrator
Founded in 1910 KONE is a global leader that provides elevators escalators and automatic building doors as well as solutions for maintenance and modernization that add value to buildings throughout their life cycle. Our mission is to improve the flow of urban life and make our worlds cities better places to live by providing innovative solutions that help make peoples journeys safe convenient and reliable. Our operations in over 60 countries around the world has helped us achieve our position as an innovation and sustainability leader with repeated recognitions by Forbes Corporate Knights for clean capitalism and others.
The Project Administrator supports the Project Manager by performing project management tasks that do not require decision making. These include monitoring and maintenance of the project financial forecast as well as correct posting of actuals managing project documentation invoice triggering and payment monitoring.
- Supports Project Manager with all tasks not requiring decisionmaking and helps to maintain the project plan
- Is responsible for collecting information for Project Managers decision making
- Monitors the project schedule (e.g. expiring Splan milestones) and notifies Project Manager about the need to update schedules
- Is responsible for monitoring and updating cost forecast with actuals and incoming invoices. Ensures that revenue and cost forecasts are updated monthly and always before Splan milestones 2z 3c and 5 and that relevant guidelines regarding forecast change approvals are followed
- Is responsible for monitoring actual costs vs. plans and reports deviations. Prepares revenue and cost plan status information for forecast reviews.
- Is responsible for use of correct activities and cost elements in the booking of actual costs
- Checks invoices without POs/GRs books against planned primary costs
- Is responsible for administration of change orders / variation sales including performing correct order booking in the system and ensuring appropriate communication of changes across all relevant FL and SL functions
- Maintains the Splan schedule in the system between MS 0b and 2z as instructed by the Project Manager
- Monitors project gates and SPlan accuracy and compliance from MS 2z to MS 6
- Responsible for changing network status to TECO according to the local guideline (defines the timeline and dependency between MS5 WBS status TECW and network status TECO)
- Timely updating and correctness of project schedule Splan milestone schedule and cost forecast in SAP
- Correctness of actuals cost bookings using correct activities and cost elements
- Correct booking of change orders
- Feedback from Project Managers and other stakeholders
Professional requirements
- Ability to read and comprehend contract terms and conditions construction drawings layouts and electrical hydraulic schematics
- Ability to read analyze and interpret general business and technical procedures or governmental regulations
- Ability to write reports and professional business correspondence
- Ability to effectively present business information and respond to questions from groups of managers customer and general contractors
- Ability to solve practical problems and deal with a variety of concrete variables
- Proficient in Microsoft Office products
Entrylevel requirements
- Vocational school
- General project management knowledge
- Working experience in a contracting environment with a general understanding of construction and operations functions
Competitive salary
Flexible work schedule
Opportunities to learn and grow
Matching 401K
Health Benefits
Medical and Prescription
Dental
Vision
Telemedicine
Paid holidays and paid time off
Income Protection Benefits
Life Insurance
. CompanyPaid
. Supplemental
Accidental Death and Dismemberment (AD&D) Insurance
. CompanyPaid
. Supplemental
Disability Coverage
. Shortterm Disability
. Longterm Disability
Parental Leave
Critical Illness Insurance
Identity Theft Protection
Retirement Benefits
Savings Plan 401(k)
WorkLife Balance
Paid Time Off
Direct Deposit
Credit Union
Tuition Reimbursement
Commuter Transportation Benefits
Commuting Expenses
Legal Benefits
Lifestyle Benefits
Wellness and Family
Flu Shots
Smokefree Environment
Family and Medical Leave
Leave to Care for a Domestic Partner
KONE Incentive plan based on achievement of company goals.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
