Administrative Assistant
Administrative Assistant
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Job Description
Casa de la Familia is looking for an administrative assistant to join our team!
Casa de la Familia specializes in the treatment of posttraumatic anxiety and depressive disorders through the provision of crisis intervention and longterm individual and family therapy. We work closely with city county and state social service agencies police departments victim advocates family resource centers nonprofit agencies and community service programs. The primary focus for the services we provide is the underserved and underrepresented minority populations taking care to provide culturally appropriate and relevant services.
Job description
We are looking for a responsible in person Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees assisting in daily office needs and managing our companys general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity with our industry wed like to meet you. Ultimately a successful Admin Assistant should ensure the efficient and smooth daytoday operation of our office.
Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email correspondence memos letters faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Skills
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problemsolving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multitask
Requirements
- Bilingual (EnglishSpanish)
- Courses taken in psychology/sociology
Salary Range:
$18$20 per hour
Employment Type
Hourly
