Office Manager
Office Manager
Posted on :
07-04-2025
Employer Active
1 Vacancy
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Job Description
Job Opportunity: Office Manager (LondonBased)
Position Overview: We are seeking a highly skilled and dedicated Office Manager to support the Chairman and Managing Director in fulfilling their responsibilities ensuring that all operations from the Chairmans office are conducted to the highest standards of quality and efficiency. This role requires a disciplined organized and proactive individual who can manage various tasks and act on behalf of the Chairman when needed.
Relationship with Management: The Office Manager reports directly to the Chairman and Managing Director working in a confidential loyal and hardworking manner. The Office Manager will often provide direction and coordinate work with other staff members in the absence of the Chairman and Managing Director.
Key Duties and Responsibilities:
Position Overview: We are seeking a highly skilled and dedicated Office Manager to support the Chairman and Managing Director in fulfilling their responsibilities ensuring that all operations from the Chairmans office are conducted to the highest standards of quality and efficiency. This role requires a disciplined organized and proactive individual who can manage various tasks and act on behalf of the Chairman when needed.
Relationship with Management: The Office Manager reports directly to the Chairman and Managing Director working in a confidential loyal and hardworking manner. The Office Manager will often provide direction and coordinate work with other staff members in the absence of the Chairman and Managing Director.
Key Duties and Responsibilities:
- Travel with the Chairman and Managing Director as needed maintaining complete loyalty confidentiality and discipline.
- Provide organizational and logistical support to assist the Chairman in achieving his various responsibilities.
- Manage and continuously update the Chairmans schedule.
- Oversee the Chairmans London residence driver and Londonbased staff.
- Prepare arrange and organize speaking engagements conference participation and other public appearances for the Chairman.
- Anticipate plan and execute organizational tasks to ensure the professional and efficient fulfillment of the Chairmans objectives.
- Control and manage the flow of incoming correspondence to the Chairmans London office including reading drafting or preparing final responses and ensuring timely and effective communication.
- Manage the flow of outgoing correspondence from the Chairmans office including reviewing organizing distributing and dispatching communications appropriately.
- Draft and type internal memorandums or staff notices as directed by the Chairman.
- Take dictation from the Chairman and transcribe into final form.
- Draft write and prepare reports and presentations as requested by the Chairman.
- Take minutes of meetings as required.
- Handle telephone calls and manage communications for the Chairman.
- Minimum of 10 years of experience in a similar role.
- Excellent planning and organizational skills.
- Must work in a confidential loyal disciplined and dedicated manner representing the Chairman with integrity at all times.
- Conscientious hardworking articulate and able to communicate effectively both verbally and in writing.
- Must adhere to a strict code of conduct maintaining professionalism both on and off duty.
- Punctual properly attired and possesses a charismatic and diplomatic personality that reflects intelligence humor efficiency and professionalism.
- Excellent IT skills and proficiency in communication tools.
- Strong command of English both written and spoken; knowledge of Arabic is a plus.
- Typing speed of at least 55 words per minute.
- Exceptional organizational skills with a keen attention to detail.
- Fulltime position with the requirement to work long hours and weekends.
Required Experience:
IC
Employment Type
Full Time
Key Skills
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